Council Meeting - Agenda - 29 october 2025

minutes of the Ordinary Meeting of Council held on 24 September 2025, as circulated be taken as read and confirmed. 6.1 M INUT ES 2 4 SEPTEMBER 2 02 5 – CLOS ED (CONF IDENT IAL) M EETING Minutes of the Closed (Confidential) meeting of Council held on 24 September 2025 be taken as an accurate record and confirmed. Recommended Motion: T hat the minutes of the Closed (Confidential) Meeting of Council held on 24 September 2025, as circulated be taken as read and confirmed. 29 October 2025 6 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 7 DECLARATION OF CONFLICT OF INTEREST Pursuant to Division 2 – Conflict of Interest, of the Local Government Act 2020 general and material conflict of interest must be declared prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting. A Councillor who has declared a conflict of interest in respect of a matter must: a) Disclose the conflict of interest in the manner required by the Yarriambiack Shire Council Governance Rules (Chapter 5- Disclosure of Conflict of Interest at Council Meetings). b) Exclude themselves from the decision-making process in relation to that matter, including any discussion or votes on the matter at any Council meeting or delegated committee, and any action in relation to the matter. General conflict of interest is if a relevant person has an interest in a matter if an impartial, fair-minded person would consider that the person’s private interests could result in that person acting in a manner that is contrary to their public duty. a) Private interests mean any direct or indirect interest of a relevant person that does not derive from their public duty and does not include an interest that is only a matter of personal opinion or belief. b) Public duty means the responsibilities and obligations that a relevant person has to members of the public in their role as a relevant person. Material conflict of interest is if a relevant person has an interest in respect of a matter if an affected person would gain a benefit or suffer a loss depending on the outcome of the matter, a) The benefit or loss incurred may be directly or indirectly, OR b) In a pecuniary or non-pecuniary form. Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest. 7.1 CONFLICT OF INTEREST DECLARED Conflict Declared by Agenda Item Reason - Explanation 29 October 2025 7 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 8 BUSINESS ARISING 8.1 BUSINESS ARISING FROM PREVIOUS MINUTES As per ongoing and pending actions list, Item 8.2. 8.2 ONGOING AND PENDING ACTIONS Council Meeting Recommendation Action Action Taken 28 August 2024 Resheet a section of Mellis Road, from This job has been delayed at the Stawell Warracknabeal Road to a request of the resident funding the Item 15.13 property 4.3km to the East. project. Will be deferred until 25/26 financial year. 26 February 2025 Name the unnamed laneway 04 in Advertising in Government Gazette has Council’s Road Register, as “Isbel Lane”. now commenced. Item 15.1 30 June 2025 Enter into an agreement with the Not yet commenced. Rupanyup Recreation Reserve outlining Item 15.5

funds received from the NBN Tower rental must be utilised towards infrastructure upgrades and/or ground and building maintenance at the Rupanyup Recreation Reserve. 24 September 2025 Enact a Memorandum of Understanding CLOSED with the Murtoa Swimming Pool Item 15.4 This MoU has been enacted. Committee outlining that Council is not responsible for the maintenance to the building and/or land as it is owned by DEECA. 29 October 2025 8 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 9 PETITIONS No petitions received. 10 MINISTERIAL AND GOVERNMENT CORRESPONDENCE TO COUNCILLORS ONLY Outgoing Date Recipient Details 01/10/2025 The Hon Catherine King Letter - Impact of Aviation Consumer Protections Consultation MP on Smaller Airports 01/10/2025 Dr Anne Webster MP Letter - Impact of Aviation Consumer Protections Consultation on Smaller Airports 14/10/2025 Minister Jacyln Symes MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Emma Kealy MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Jacinta Ermacora MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Dr Sarah Mansfield MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 The Hon. Wendy Lovell Email - Yarriambiack Shire Council - Wishlist Projects MP 14/10/2025 Minister Gayle Tierney MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Rikki Lee Tyrrell MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Beverley McArthur MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Joe McCracken MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Georgie Purcell MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Gaelle Broad MP Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Jade Benham MP Email - Yarriambiack Shire Council - Wishlist Projects Incoming Date Sender Details 01/10/2025 Senator the Hon Murray Response Letter - Request for Support - Warracknabeal Watt Aerodrome Automated Weather Station 06/10/2025 Mayor Paul Tatchell, Email - Clean up of Industrial Waste and Local Government Moorabool Shire Council Illegal Dumping Summit 07/10/2025 Dr Anne Webster MP Response Email - Letter - Impact of Aviation Consumer Protections Consultation on Smaller Airports 07/10/2025 Emma Kealy MP Email – Copy of Letter to the Hon. Murray Watt - Request for financial assistance regarding the Warracknabeal Aerodrome Automated Weather Station 17/10/2025 Jade Benham MP Email Response – Impact on Rising Rates and Charges & Pensioner Concession Letter 29 October 2025 9 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Incoming 19/10/2025 Joe McCracken MP Response Email - Yarriambiack Shire Council - Wishlist Projects 15/10/2025 Minister Jaclyn Symes MP Response Email - Yarriambiack Shire Council - Wishlist Projects 14/10/2025 Emma Kealy MP Response Email - Yarriambiack Shire Council - Wishlist Projects 16/10/2025 Jacinta Ermacora MP Response Email - Yarriambiack Shire Council - Wishlist Projects 29 October 2025 10 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 11 SPECIAL COMMITTEES 11.1 AUDIT AND RISK COMMITTEE MEETING SCHEDULE The proposed scheduled meeting program is as follows for the next 12 months for the Audit and Risk Committee: Date Description 10 November 2025 Ordinary Meeting 09 February 2026 Ordinary Meeting 11 May 2026 Ordinary Meeting 10 August 2026 Ordinary Meeting 21 September 2026 Special Financial Statements and Performance Report Meeting 29 October 2025 11 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 12 ACTIVITY REPORTS 12.1 MAYOR ACTIVITY REPORT Mayor Kylie Zanker – Warracknabeal Ward (October) Date Activity Location 24/9/225 Minyip Community Benefits Meeting Minyip Wimmera Mallee Environmental and Agricultural 29/9/25 Warracknabeal Protection Association Meeting 30/9/25 Warracknabeal Action Group Meeting Warracknabeal 01/10/25 Council Land Use Planning Training Warracknabeal 01/10/25 MAV Delegate Pre State Council Briefing Online 02/10/25 West Wind Meeting Warracknabeal 03/10/25 Mayor, CEO and Deputy Mayor Catch Up Warracknabeal 7/10/25 Minyip Progress Meeting Minyip 8/10/25 Council Forum Warracknabeal 9/10/25 MAV State Council Conference Melbourne 9/10/25 Meeting with Vic Grid and Resources Victoria Melbourne 9/10/25 Meeting with Donald Mineral Sands Representative Melbourne 9/10/25 MAV Annual Service Awards and Gala Dinner Melbourne 10/10/24 MAV State Council Melbourne Interview with Cathy Tishler Federation University 13/10/25 Online Research Interview Visit to Warracknabeal SDS School re: The Role of 14/10/25 Warracknabeal Council and Councillors Meeting with Dr Anne Webster MP regarding Aviation 14/9/25 Online Consumer Protections Scheme Wimmera Highway Action Committee Advocacy 14/9/25 Online Meeting 14/9/25 Warracknabeal Action Group Meeting Warracknabeal Long Term Financial Plan and Waste Business Case 15/9/25 Warracknabeal Presentation Hopetoun Rural Northwest Health Duplex Housing 17/9/25 Hopetoun Opening 17/10/25 Mayor, CEO and Deputy Mayor Catch Up Warracknabeal 29 October 2025 12 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Mayor Kylie Zanker – Warracknabeal Ward (October) Opened the Yarriambiack Seniors Festival Concert 22/10/25 Warracknabeal 2025 23/10/25 Rural Councils Victoria Annual General Meeting Online 24/10/25 BGLC/Local Government Forum Dimboola 24/10/25 Mayor, CEO and Deputy Mayor Catch Up Warracknabeal 25/10/25 Opening of the new SES Building Warracknabeal 26/10/25 MC at Run the Beal Warracknabeal 27/10/25 ANZAC Park Strategic Planning Meeting Warracknabeal 28/10/25 Wimmera Pride Committee Annual General Meeting Horsham 29 October 2025 13 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 12.2 COUNCILLOR ACTIVITY REPORTS Deputy Mayor Andrew McLean – Hopetoun Ward (October) Date Activity Location 24/09/25 Minyip Community Benefits Meeting Minyip 01/10/25 Land Use Planning Training Warracknabeal 02/10/25 West Wind Meeting Warracknabeal 03/10/25 Mayor, Deputy Mayor and CEO Catch Up Online 08/10/25 Council Forum Warracknabeal 09/10/25 Opened the Warracknabeal Show Warracknabeal Meeting with Dr Anne Webster MP regarding Aviation 14/10/25 Online Consumer Protections Scheme Long Term Financial Plan and Waste Business Case 15/10/25 Warracknabeal Presentation 15/10/25 Beulah Progress Meeting Beulah Official Opening of Rural Northwest Health’s New 17/10/25 Hopetoun Residence Tour of Land Rehabilitation with Farming Community Ouyen and 22/10/25 Surrounds 24/10/25 Mayor, Deputy Mayor and CEO Catch Up Online Woomelang and District Development Association 28/10/25 Woomelang Meeting Cr Corinne Heintze – Dunmunkle Ward (October) Date Activity Location Interview with Cathy Tischler Federation University 25/09/25 Online Research Interview 01/10/25 Land Use Planning Training Warracknabeal 04/10/25 Murtoa Big Weekend Event Murtoa 07/10/25 Yarrilinks Meeting Rupanyup 08/10/25 Council Forum Warracknabeal Meeting with Dr Anne Webster MP regarding Aviation 14/10/25 Online Consumer Protections Scheme 29 October 2025 14 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Cr Corinne Heintze – Dunmunkle Ward (October) Long Term Financial Plan and Waste Business Case 15/10/25 Warracknabeal Presentation Wimmera Southern Mallee Development Looking at 20/10/25 Horsham the Future Discussion Tour of Land Rehabilitation with Farming Community Ouyen and 22/10/25 Surrounds Cr Melinda Keel – Dunmunkle Ward (October) Date Activity Location 01/10/25 Land Use Planning Training Warracknabeal 08/10/25 Council Forum Warracknabeal Long Term Financial Plan and Waste Business Case 15/10/25 Warracknabeal Presentation 21/10/25 Murtoa Progress Association Murtoa Cr Chris Lehmann – Hopetoun Ward (October) Date Activity Location 01/10/25 Land Use Planning Training Warracknabeal 08/10/25 Council Forum Warracknabeal Long Term Financial Plan and Waste Business Case 15/10/25 Warracknabeal Presentation Tour of Land Rehabilitation with Farming Community Ouyen and 22/10/25 Surrounds Cr Karly Kirk – Warracknabeal Ward (October) Date Activity Location 01/10/25 Land Use Planning Training Warracknabeal 08/10/25 Council Forum Warracknabeal Long Term Financial Plan and Waste Business Case 15/10/25 Warracknabeal Presentation 29 October 2025 15 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 12.3 CHIEF EXECUTIVE OFFICER ACTIVITY REPORT Tammy Smith (October) Date Activity Location 24/09/25 Minyip Community Group Meeting Minyip 25/09/25 Council information session Access and Connections Online and Community Engagement and Social Values Guide – Vic Grid 25/09/25 Meeting Womens Health Grampians Warracknabeal 25/09/25 Meeting Internal Auditors Online 26/09/25 Rural Councils Victoria Executive Meeting Online 01/10/25 Land Use Planning – Professional Development Warracknabeal 01/10/25 Meeting with Municipal Building Surveyor Contractor Horsham 02/10/25 Wimmera Southern Mallee Councils Alliance Workshop Online CEO Meeting 02/10/25 Meeting with West Wind Warracknabeal 03/10/25 Mayor, Deputy Mayor and CEO Meeting Hybrid 03/10/25 Campbells Bridge Wind Farm Update Online 03/10/25 VAGO Rural Councils Victoria Stakeholder Meeting Online 07/10/25 Meeting with Emma Kealy MP Horsham 07/10/25 Minyip Progress Meeting Minyip 08/10/25 Council Forum Warracknabeal 09/10/25 MAV Conference Melbourne 09/10/25 Meeting with Resources Victoria and Vic Grid Melbourne 09/10/25 Meeting with Donald Mineral Sands Representative Melbourne 10/10/25 Meeting with LGExperts regarding Long Term Financial Melbourne Review and Waste and Recycling Business Case 10/10/25 Meeting with Local Government Mentor Melbourne 13/10/25 Meeting with newly appointed Community Satisfaction Online Survey Contractors 13/10/25 Meeting regarding joint submission with Horsham, Online Northern Grampians and Buloke for the Vic Grid Access and Connections and Community Engagement and Social Values Guide 29 October 2025 16 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Tammy Smith (October) 13/10/25 Meeting with Maddocks regarding the Environmental Online Effects Statement Hearing preparation for the Warracknabeal Energy Park 13/10/25 Meeting with Department of Transport Online 14/10/25 Meeting with Anne Webster MP Online 14/10/25 Meeting with consultants regarding the Wimmera Online Highway Action Group advocacy 15/10/25 Presentation to Councillors, Audit and Risk Committee Warracknabeal and Management on the Long-Term Financial Review and Waste and Recycling Business Case presented by LGExperts 16/10/25 In Situ Training Maddocks Warracknabeal 16/10/25 Meeting with Community Member regarding Warracknabeal Warracknabeal Caravan Park 17/10/25 Mayor, Deputy Mayor and CEO Meeting Online 20/10/25 Farmers Round Table Wimmera Southern Mallee Warracknabeal Development 20/10/25 Grampians, Wimmera Mallee Tourism Funding Online discussion 21/10/25 Curyo Wind Farm Update Warracknabeal 21/10/25 Murtoa Progress Association Meeting Murtoa 22/10/25 Council CEO Emergency Management Briefing Online 22/10/25 Rehabilitation Visit - Ouyen Ouyen 23/10/25 Rural Councils Victoria Annual General Meeting Online 24/10/25 Local Government Forum Reconciliation Settlement Dimboola Agreement 24/10/25 Mayor, Deputy Mayor and CEO Meeting Online 27/10/25 ANZAC Park Project Control Group Meeting Warracknabeal 28/10/25 Patchewollock Inc Annual General Meeting Patchewollock 29 October 2025 17 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 13 PUBLIC QUESTIONS Division 8 – Public Question Time (Yarriambiack Shire Council Governance Rules) Community Members (excluding Councillors) may submit a question to Council. Questions must be submitted in writing, stating the name and address of the person submitting the question, on an approved or permitted form by Council. Public Questions for Council – Yarriambiack Shire Council. Questions must be submitted 24 hours prior to a Council Meeting. The questions will be answered at a Council meeting by the Mayor (Chairperson), or if delegated by the Chairperson, the Chief Executive Officer, a Councillor or a nominated Officer. If questions are submitted less than 24 hours before the Council meeting, they will be answered at the meeting where possible, and if no answer can be given, then a written answer will be given to the person as soon as possible after the Council meeting. No person can submit more than two questions at any Council meeting (unless permitted by the Chair – Mayor). The question will not be allowed if: i. relates to a matter outside the duties, functions and powers of Council; ii. is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in language or substance; iii. deals with a subject matter already answered; iv. is aimed at embarrassing a Councillor or an Officer; v. relates to a personnel matter; or vi. contains or refers or relates to Confidential Information. Questions and answers must be as brief as possible, and no discussion is allowed other than for the purpose of clarification. The Name of Person and Question will be read out by either the Mayor or Chief Executive Officer, and the nominated Councillor / Officer is to respond. The party submitting the question need not physically attend the Council Meeting, however if they are not physically present at the part of the meeting allocated for public question time, the Mayor (Chairperson) may determine that a verbal answer will not be provided at the meeting and a written answer will instead be communicated after the meeting. 13.1 QUESTIONS SUBMITTED Name: Town: Question: Respondent: Response: 29 October 2025 18 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 14 COUNCILLOR REPORTS AND NOTICE OF MOTIONS 14.1 MAYORS REPORT Workshop Minyip On 24 September 2025, the Chair of the Minyip Progress Association and the Chief Executive Officer invited Executive Committee members from local clubs and organisations to attend a strategic planning workshop. The aim of the workshop was to develop an advocacy platform for Minyip, with particular emphasis on State Government investment as the community will be in close proximity to the Donald Mineral Sands mine. Recognising the multifaceted nature of mining, participants were advised to refrain from expressing personal opinions and instead concentrate on identifying the community’s core requirements, given that the mine workplan has already been approved and construction is underway to support future operations. As the State Government and Resources Victoria continue to formulate community benefit initiatives, this session presented stakeholders with an opportunity to influence strategic investment priorities for Minyip and surrounding areas. It was essential for representatives from clubs and community organisations to contribute their insights to help shape these priorities. Engagement at this stage is critical to ensure Minyip's potential funding prospects are not overlooked in favour of other regions. The principal objective of the workshop was to identify and consolidate the key strategic priorities for the Minyip Community, and to prepare a comprehensive document outlining investment requirements and associated costs. This document will serve as the foundation for our advocacy efforts regarding investment in our community, which will host mining activities through circumstances beyond its control. Events Several successful events have been held throughout the Shire. The Patchewollock Music Festival received positive feedback from attendees, the Seniors Concert achieved full capacity, and the Get to Know You Event in Hopetoun was well attended, serving as an excellent opportunity to welcome new members to our community. Advocacy We have been busy promoting our priority projects to our State Government upper and lower house members of parliament, with an aim of highlighting our advocacy for funding. We are conscious that the State Government election will be held in 2026, and we want to see further investment in our Shire. Closing Remarks In closing, we are pleased to announce the arrival of a Developer who is currently considering investment and residential construction within our Shire to address growing demand. We anticipate organising information sessions in the near future to keep our community informed of progress. Additionally, I extend congratulations to Rural Northwest Health on the completion and opening of their new worker accommodation units for staff in Hopetoun. 29 October 2025 19 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 14.2 ANNUAL REPORT 2024-2025 Prepared by Anita McFarlane, Chief Financial Officer Presented by Mayor Kylie Zanker SUMMARY In accordance with the Local Government Act 2020, Council is required to prepare an annual report in respect of each financial year and the Mayor must report on the implementation of the Council Plan by presenting the annual report at a Council meeting open to the public. The Annual Report includes the audited annual financial and performance statements that have been prepared in accordance with the Local Government Act 2020 and the Local Government (Planning and Reporting) Regulations 2020 and have been certified by the Victorian Auditor Generals Office (VAGO). Recommended Motion: That Council adopt the Annual Report for the 2024-2025 financial year that contains the following sections as detailed in section 98 of the Local Government Act 2020: a) A report of Operations of Council. b) An audited Performance Statement. c) Audited Financial Statements. d) A Copy of the Auditors Report on the Performance Statement. e) A Copy of the Auditors Report of the Financial Statements under Part 3 of the Audit Act 1994, and f) Any other matters prescribed in the regulations. ATTACHMENTS Attachment: Draft Annual Report 2024-25 DISCUSSION The Annual Report (Report) has been prepared in accordance with sections 98, 99 and 100 of the Local Government Act 2020. The Report outlines Council’s financial and non-financial performance in the last 12 months and celebrates several key achievements. The highlights from the 2024-2025 financial year included: a) Two successful funding applications through Round One of the Regional Community Sports Infrastructure Fund: • Hopetoun Swimming Pool Upgrade Project (Stream: Indoor Stadiums and Aquatic Facilities), receiving $1,010,000. • Murtoa Recreation Reserve Netball and Tennis Courts Upgrade Project (Stream: Community Facilities), receiving $918,998. b) Completion of the amenities block at the Warracknabeal Caravan Park. c) Completion of the new facilities, carpark, and landscaping works at Warracknabeal Memorial Kindergarten. d) Completion of the Dunmunkle Community Library Precinct which has undergone a redevelopment. e) Completion of the upgrade of the public amenities in Scott Street Warracknabeal. 29 October 2025 20 of 73 AGENDA – ORDINARY MEETING OF COUNCIL f) Commenced work on Stage 2 of the construction of Council’s affordable housing project. The Stage 2 houses are being constructed in Rupanyup, Warracknabeal, and Hopetoun by JG King Homes. g) The implementation of a 50km/hr speed limits in Cromie Street Rupanyup, and Marma Street Murtoa, was a welcomed addition to support road safety. Furthermore, funding received from the Department of Transport and Planning will address safety concerns at the Lascelles Street school crossing in Hopetoun. h) Expansion of both the Community Engagement Van and Library services— introducing self-service libraries in Warracknabeal and Rupanyup—and launched initiatives such as “Meet our Local Laws Officer”, “Coffee with a Councillor”, Chair Yoga sessions, school holiday programmes, and book clubs to further support community engagement. i) Council advocated for our communities, supporting various projects including funding applications and a commitment to undertake project delivery for the Hopetoun Netball Lighting Project, Minyip Recreation Reserve Lighting Project, and the Murtoa Netball and Tennis Court Project. j) Council adopted several important policies and strategies, such as the General Local Law, the Sport and Active Recreation Strategy, Master Environment Strategy, updates to the Procurement Policy, Fraud Corruption and Prevention Policy, Public Transparency Policy, and Leases and Licenses Policy, among others. k) Council secured funding to implement a Shared Service model for Municipal Building Surveyor services, with Yarriambiack Shire serving as the lead Council for this initiative. l) Council successfully transitioned out of kindergarten services in Hopetoun and Beulah and is supporting Emerge to reopen childcare services in Hopetoun. m) Council successfully transitioned maternal child health services to West Wimmera Health Service, expanding their service delivery across our Shire. n) Council launched the “Little Yellow Wagon” initiative, funded by Sustainability Victoria, to facilitate the recycling of hard-to-recycle materials within our communities. o) Council undertook over 30 kms of gravel road resheeting, 11.5 kms of shoulder resheeting, 3kms of road rehabilitation works, 580m of concrete and several quarry dust footpaths were constructed. 413m kerb and channel upgrades were completed and 5.7 kms rural and urban road reseals were completed in the financial year. The Annual Report endorses the sound framework of the 2021-2025 Council Plan and paints a picture of a Council that understands its purpose to serve its community. RELEVANT LAW • Local Government Act 2020 – Division 3 Reporting - Section 98, 99 and 100. • Applicable Australian Accounting Standards. COUNCIL PLANS AND POLICIES • Council Plan 2021-2025 • Council Budget 2024-2025 RELATED COUNCIL DECISIONS 26 June 2024 – Ordinary Council Meeting Minutes – Item 15.1 Adoption of the 2024/25 Budget OPTIONS Not applicable. 29 October 2025 21 of 73 AGENDA – ORDINARY MEETING OF COUNCIL SUSTAINABILITY IMPLICATIONS One of the overarching governance principles in section 9 of the Local Government Act 2020 is that the economic, social and environmental sustainability of the municipal district, including mitigation and planning for climate change risks, is to be promoted. The subject matter of the report does not raise any sustainability implications. COMMUNITY ENGAGEMENT Community engagement occurred in the development of the Council Plan 2021-2025 and the Annual Budget. Both documents inform the key performance metrics included in the Annual Report. GENDER IMPACT ASSESSMENT Not applicable. RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Financial Risk - Residual Risk The Annual Report includes the Annual Financial Maintains Residual Risk Level Medium and Performance Reports that are audited and Level certified by VAGO. Corporate Governance, The presentation of the Annual Report within Maintains Residual Risk Compliance and Liability Risk - the required timeframes outlined in the Local Level Residual Risk Level Low Government Act 2020 demonstrates Council has meet the requirements of section 98, 99 and 100 of the Act. Strategy Execution and Change The Council Plan is Council’s overarching Maintains Residual Risk Management Risk - Residual Risk strategic document that outlines Council’s key Level Level Medium actions for a four-year period. The Annual Report identifies, and reports on, how Council has met the actions outlined in the Council Plan. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES Not applicable. CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 29 October 2025 22 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 14.3 COUNCIL’S POSITION STATEMENT ON MINING, RENEWABLE ENERGY AND TRANSMISSION LINES CHANGES Presented by Mayor Kylie Zanker SUMMARY The Council is aware of the rising tensions within our community in relation to mining, renewable energy and transmission lines. As a Councillor group we developed and adopted a position statement on 29 January 2025, so it was clear to our Community, State and Federal Government what Councils position is in relation to all three elements. Amendments have been made to the Yarriambiack Shire Council’s Position on Mining, Renewable Energy and Transmission Lines Projects. These updates reflect Council’s ongoing commitment to ensuring that our position statement remains responsive to emerging challenges and community expectations. The revised position statement incorporates new requirements and advocacy points, strengthening Council’s approach to managing the impacts of these projects within our region. Recommended Motion: That Council: a) Endorse the amended Yarriambiack Shire Council’s Position on Mining, Renewable Energy and Transmission Lines Projects attached and revoke the version adopted on 29 January 2025; and b) Continue to advocate to State and Federal Government for legislative changes and significant financial investment in our Shire and Region if mining and renewable energy projects are approved. A TTACHMENTS Attachment: Yarriambiack Shire Council’s Position on Mining, Renewables and Transmission Line Projects October 2025 DISCUSSION As a collective body of Councillors, as well as individually, we have engaged with advocacy groups, individuals, and various collectives who have expressed concerns regarding the renewable energy and mining projects proposed within our Shire. We acknowledge that for renewable energy projects to progress, they require support from landowners to host infrastructure on their properties. Currently, there are four renewable energy projects planned within our Shire, and one already constructed. Additionally, we have one approved mining licence, with its workplan also approved. Amendments have been made to the Yarriambiack Shire Council’s Position on Mining, Renewable Energy and Transmission Lines Projects, originally adopted on 29 January 2025. These amendments stipulate that decommissioning of projects must guarantee restoration of the site to a condition suitable for productive agriculture and ensure that local waste services are not burdened by material disposal. Additionally, our position statement now includes a new advocacy point: It is crucial for community perspectives to be recognised, thoroughly evaluated, and incorporated into decision-making processes throughout transformational change. At present, these viewpoints have yet to be reflected in the region's final State Government plans and vision. In this ever-changing environment, it was imperative to include these stipulations in the statement to ensure the best outcomes for our community. This updated position statement has been developed collectively by the Councillors to clarify our stance on all three elements. This document will be accessible on our website 29 October 2025 23 of 73 AGENDA – ORDINARY MEETING OF COUNCIL for public viewing and will be used for advocacy with State and Federal Members of Parliament. RELEVANT LAW • Local Government Act 2020, Section 8 – Role of a Council • Local Government Act 2020, Section 9 - Overarching Governance Principles and Supporting Principles. Priority is to be given to achieving the best outcomes for the municipal o community, including future generations. The economic, social and environmental sustainability of the municipal district, o including mitigation and planning for climate change risks, is to be promoted. The municipal community is to be engaged in strategic planning and strategic o decision making. Regional, state and national plans and policies are to be taken into account in o strategic planning and decision making. • Renewable Energy (Jobs and Investment) Act 2017 COUNCIL PLANS AND POLICIES Council Plan 2025 – 2029 Priorities Strategic Objectives An Innovative and Diversified • Advocate and support agriculture, economic development and Economy investment in our region. • Proactively communicate and advocate to Government bodies, to deliver positive tourism outcomes for our community, capitalising on opportunities as they arise. • Advocate for continued and enhanced funding to enable strategic investment in our roads, footpaths, and associated assets to support tourism, economic development and social inclusion and connection across our Shire. • Understand, support and advocate for services and associated skilled workforces to unlock economic and community development opportunities across our Shire. A Healthy and Inclusive Community • Develop and/or maintain strong partnerships to deliver high quality services and sustainable infrastructure to enhance the social health and wellbeing outcomes for all our residents. • Advocate, prioritise, and invest in infrastructure that supports an accessible, inclusive, and socially connected community to improve liveability. • Plan for and support diverse housing options to meet community needs now and into the future. A Resilient and Sustainable Natural • Advocate and strategically position Council to maintain and Environment enhance water security and harvesting. • Advocate for responsible land use, with consideration for the natural environment. • Embed climate change action into everything we do with a focus on decreased emissions, heat reduction and emergency management preparedness. • Elevate community education and positive engagement experience as a key priority while performing regulatory functions. A Council that serves its Community • Undertake robust and transparent planning and risk management to ensure our organisation is sustainable now and into the future. • Embed good governance practices into all decision making. 29 October 2025 24 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Council Plan 2025 – 2029 Priorities Strategic Objectives • Advocate for our community, on matters that are important to the entire municipal district. • Build trust through engaging with our community, delivering quality services and outcomes. • Consider a broad base of evidence before making decisions, ensuring value for money and responsive, innovative services and solutions are provided. Policies, Procedures, Guidelines, Plans, Strategies and Frameworks Policy Community Engagement Policy and Procedure Public Transparency Policy Plan Council Plan Strategy Economic Development Strategy Other Yarriambiack Shire Council’s Position on Mining, Renewables and Transmission Lines ICARE Values RELATED COUNCIL DECISIONS 29 January 2025 – Ordinary Council Meeting Minutes – Item 14.2 Yarriambiack Shire Council’s Position on Mining, Renewable Energy and Transmission Lines Projects OPTIONS Whilst the document has been developed as a collective of Councillors, Councillors have the option not to support this document, and/or propose further changes to the draft as presented with this report. It is important to note, this document will be an evolving document and will need to be agile to respond to the changing political environment. SUSTAINABILITY IMPLICATIONS Sustainability implications have been considered when developing Council’s Position Statement. COMMUNITY ENGAGEMENT This document was developed by the Council after consultation with advocacy groups, individuals, and collectives of individuals. GENDER IMPACT ASSESSMENT Not applicable. RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description Action to Mitigate/Reduce Risk Does Action and Residual Risk Level maintain or reduce Residual Risk Level Reputational Risk - Residual Council developed this document to address Maintains Residual Risk Risk Level Low community concerns in relation to Council’s position Level on mining, renewable energy and transmission projects. Whilst Council is not a decision maker in relation to such projects, it has a role to advocate for the community, ensuring it represents the diverse views of its constituents. 29 October 2025 25 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Strategic Risk Description Action to Mitigate/Reduce Risk Does Action and Residual Risk Level maintain or reduce Residual Risk Level Political Risk - Residual Risk Council was mindful of its role, and decision-making Maintains Residual Risk Level Low powers in relation to developing the position Level statement. Council has only taken a stance on any area in which it may be able to affect an outcome through advocacy. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES AEMO | VNI West (Victoria to New South Wales Interconnector West) Victoria to NSW Interconnector West | Transgrid Victorian renewable energy and storage targets Australia's energy strategies and frameworks - DCCEEW CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 29 October 2025 26 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 15 REPORTS FOR DECISION 15.1 ROAD MANAGEMENT PLAN Prepared by Joel Turner, Chief Engineering Officer and Vanessa Lantzakis, Business Lead Assets Systems, Networks and Planning SUMMARY The purpose of a Road Management Plan is to establish a management system for Councils road management functions, which is based on policy, operational objectives and available resources; and to set a performance standard in relation to the discharge of duties in the performance of our road management functions. This is in line with section 50 of the Road Management Act 2004. The Road Management Plan is required to be adopted by Council by the 31 October for the year following a council election. In this instance this date is 31 October 2025. Recommended Motion: That Council: a) Adopt the Road Management Plan 2025-2029 which is to come into force from the 29 October 2025; and b) Revoke the prior version of the Road Management Plan. ATTA CHMENTS Attachment: R oad Management Plan 2025-2029 DISCUSS IO N The Ro ad M anagement Plan is an o perationa l pro tocol do cumen t that is requir ed under regulation 9 of the R oad Ma nageme nt (Ge neral) R egulat ions 20 16. Its main fu nction is to describe the systems and rules utelised to make decisions and meet the obligation fo r Councils road and other traffic assets within available resources. Th e Road Management Plan is broken up into six sections that cover: 1. Introduction 2. Rights and Responsibilities 3. Road Management Systems 4. Register of Public Roads 5. References 6. Attachments on Hierarchy and Inspections Each section outlines useful information for all users and interested parties including the public, Council officers and property owners. The Road Management Plan’s content remains consistent with previous versions, with no significant changes to its core. However, the document's format has been updated to align with the Municipal Association of Victoria’s template recommendations. The Road Management Plan was open for community feedback from 15 August 2025 to 12 September 2025. The community were encouraged to lodge their feedback via our online Have-Your-Say platform as well as through three community consultation sessions held in Warracknabeal on 22 August 2025, Rupanyup on 02 September 2025 and Hopetoun on 05 September 2025. During the Have-Your-Say campaign two submissions were received. The subject of these has been deemed to be outside the content of the Road Management Plan. Both feedback responses are being reviewed from an operational perspective and will be actioned accordingly. 29 October 2025 27 of 73 AGENDA – ORDINARY MEETING OF COUNCIL The Road Management Plan is scheduled for review in 2029, after the Council election in 2028. This date may change if election schedules shift or significant legislative or policy updates are needed. RELEVANT LAW • Road Management Act 2004 (including Codes of Practice) • Road Management (General) Regulations 2016 • Road Safety Act 1986 COUNCIL PLANS AND POLICIES Council Plan 2025 – 2029 Priorities Strategic Objectives An Innovative and Diversified • Advocate for continued and enhanced funding to enable Economy strategic investment in our roads, footpaths, and associated assets to support tourism, economic development and social inclusion and connection across our Shire. A Healthy and Inclusive Community • Advocate, prioritise, and invest in infrastructure that supports an accessible, inclusive, and socially connected community to improve liveability. • Advocate and support community safety initiatives, that enhance community safety and the liveability of our communities. A Council that serves its Community • Undertake robust and transparent planning and risk management to ensure our organisation is sustainable now and into the future. • Embed good governance practices into all decision making. • Build trust through engaging with our community, delivering quality services and outcomes. • Consider a broad base of evidence before making decisions, ensuring value for money and responsive, innovative services and solutions are provided. Policies, Procedures, Guidelines, Plans, Strategies and Frameworks Policy Asset Management Policy Guideline Asset and Operations Guidelines Plan Asset Management Plan Other Footpath Hierarchy and Implementation Plan Road Hierarchy Road Register Local Roads and Streets RELATED COUNCIL DECISIONS 29 June 2022 – Ordinary Meeting of Council – Item 15.2 Road Management Plan OPTIONS a) Councillors may request further review of the Road Management Plan, although the document has already been developed with community input and best practice guidelines for rural councils. 29 October 2025 28 of 73 AGENDA – ORDINARY MEETING OF COUNCIL SUSTAINABILITY IMPLICATIONS This plan ensures Yarriambiack Shire Council's economic sustainability by Economic balancing current and future resources to maintain service standards. Service level standards of the assets within the Road Management Plan are set Social to align with community expectations. The Road Management Plan aligns with the expectations set by environmental Environmental regulation. To ensure the financial sustainability of Yarriambiack Shire Council, this plan Financial outlines that service level standards are obtained through balancing of all our available resource, including financial resources. COMMUNITY ENGAGEMENT The Road Management Plan was open for community feedback from 15 August 2025 to 12 September 2025. The community were encouraged to lodge their feedback via our online Have-Your-Say platform as well as through three community consultation sessions held in Warracknabeal on 22 August 2025, Rupanyup on 02 September 2025 and Hopetoun on 05 September 2025. GENDER IMPACT ASSESSMENT Not required for this report. RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Corporate Governance, Council is expected to manage its assets in Maintains Residual Risk Compliance and Liability Risk - accordance with a variety of external and Level Residual Risk Level Low internal requirements. The Road Management Plan ensures Council aligns its practices with these expectations. Program and Project Risk - Council is expected to manage its assets in Maintains Residual Risk Residual Risk Level Medium accordance with set service levels. The Road Level Management Plan ensures Council aligns its practices with these requirements. Financial Risk - Residual Risk It is important for Council to manage its assets Maintains Residual Risk Level Medium to ensure ongoing financial capabilities are met. Level The Road Management Plan outlines requirements to ensure finances are managed as expected. Reputational Risk - Residual Risk It is important for Council to manage its assets Maintains Residual Risk Level Low to a standard expected by the community. The Level Road Management Plan outlines requirements to ensure the community are served as expected. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES Not applicable. CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 29 October 2025 29 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 15.2 ASSET MANAGEMENT STRATEGY Prepared by Joel Turner, Chief Engineering Officer and Vanessa Lantzakis, Business Lead Assets Systems, Networks and Planning SUMMARY An Asset Management Strategy connects Council plans and resources to assets and the services they deliver to the community. Yarriambiack Shire Council’s Asset Management Strategy is Council’s asset plan ensuring we remain compliant with Section 92 of the Local Government Act 2020 which stipulates the requirement to develop and adopt an asset plan. The Council must adopt the Asset Management Strategy by 31 October of the year following a council election. For this cycle, the deadline is 31 October 2025. Recommended Motion: That Council: a) Adopt the Asset Management Strategy 2025-2035; and b) Revoke prior versions of its equivalent, the Asset Management Plan 2022-2032. ATTACHMENTS Attachment: Asset Management Strategy 2025-2035 DISCUSSION The Asset Management Strategy, previously referred to as the Asset Management Plan, is a strategic document that fulfills the requirement to develop and adopt an asset plan as required under Section 92 of the Local Government Act 2020. Its main function is to describe how Council aligns its portfolio of assets to best meet the service delivery needs of the community, now and into the future. By providing an overview of the current st atus of assets and outlining a series of objectives that are set to ensure Council is able to continue to deliver community expectations whilst balancing the ageing and increasingly costly infrastructure against Council’s limited resources. Infrastructure assets are the focus of the Asset Management Strategy and fall into the following areas; a) Transport • Roads • Kerbs and Channels • Footpaths • Bridges and Culverts b) Land, Buildings and Facilities c) Plant and Equipment d) Other Assets The content of the Asset Management Strategy is in line with previous versions with a key focus on developing the strategy to reflect and align with the Council Plan 2025- 2029 and the Long Term Financial Plan. The strategic objectives, priorities, indicators, and measures, along with the strengths and challenges faced by Council, were considered to determine future goals and the strategies to achieve them. 29 October 2025 30 of 73 AGENDA – ORDINARY MEETING OF COUNCIL The Asset Management Strategy reports an asset renewal gap of $27.541 million over 10 years, representing the difference between Council's estimated funding needs for asset renewal and its current budget. Council's present revenue is not sufficient to close this funding gap. Council will need to continue to advocate and apply for funding to address the shortfall now and into the future. The Asset Management Strategy will be reviewed again in 2029, after the Council election in late 2028. This schedule may change if election dates shift or significant updates are needed to meet legal or policy requirements. RELEVANT LAW • Local Government Act 2020 • Road Management Act 2004 COUNCIL PLANS AND POLICIES Council Plan 2025 – 2029 Priorities Strategic Objectives An Innovative and Diversified • Advocate for continued and enhanced funding to enable Economy strategic investment in our roads, footpaths, and associated assets to support tourism, economic development and social inclusion and connection across our Shire. A Healthy and Inclusive Community • Develop and/or maintain strong partnerships to deliver high quality services and sustainable infrastructure to enhance the social health and wellbeing outcomes for all our residents. • Advocate, prioritise, and invest in infrastructure that supports an accessible, inclusive, and socially connected community to improve liveability. A Resilient and Sustainable Natural • Advocate for responsible land use, with consideration for the Environment natural environment. • Embed climate change action into everything we do with a focus on decreased emissions, heat reduction and emergency management preparedness. • Provide innovative solutions that meet the specific requirements of our community to enable compliance with the State Government Circular Economy policy. 29 October 2025 31 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Council Plan 2025 – 2029 Priorities Strategic Objectives • Support community groups to deliver on the Sport and Recreation Strategy and Recreation Reserve Master Plan initiatives, in alignment with Council’s policies A Council that serves its Community • Undertake robust and transparent planning and risk management to ensure our organisation is sustainable now and into the future. • Embed good governance practices into all decision making. • Advocate for our community, on matters that are important to the entire municipal district. • Build trust through engaging with our community, delivering quality services and outcomes. • Consider a broad base of evidence before making decisions, ensuring value for money and responsive, innovative services and solutions are provided. Policies, Procedures, Guidelines, Plans, Strategies and Frameworks Policy Asset Management Policy Asset Lifecycle Policy Plan Council Plan Long Term Financial Plan Road Management Plan Other Footpath Hierarchy and Implementation Plan Asset Revaluation Report RELATED COUNCIL DECISIONS 29 June 2022 – Ordinary Council Meeting Minutes – Item 15.3 Strategic Asset Management Plan OPTIONS Council must adopt an Asset Plan by 31 October 2025. The Asset Management Strategy follows best practice and is now tied to the Long Term Financial Plan. a) Council may delay adoption for further development and consultation, but the plan's outcomes are unlikely to change without additional financial input. SUSTAINABILITY IMPLICATIONS To ensure the economic sustainability of Yarriambiack Shire Council, this plan Economic outlines that service level standards are obtained through balancing of our current and future resources. The Asset Management Strategy outlines that Council has an increasing renewal Social gap which will impact the quality of roads and assets now and into the future. The Asset Management Strategy aligns with the expectations set by Environmental environmental regulation. The Asset Management Strategy supports Councils’ strategic priories in relation Climate Change to climate change. To ensure the financial sustainability of Yarriambiack Shire Council, this plan Financial outlines that service level standards are obtained through balancing of all our available resource, including financial resources. 29 October 2025 32 of 73 AGENDA – ORDINARY MEETING OF COUNCIL COMMUNITY ENGAGEMENT The Asset Management Strategy was open for community feedback from 12 September 2025 to 10 October 2025. The community were encouraged to lodge their feedback via our online Have-Your-Say platform as well as through three community consultation sessions held in Rupanyup on 30 September 2025, Hopetoun on 02 October 2025 and Warracknabeal on 09 October 2025. The Have-Your-Say campaign did not return any community feedback responses. GENDER IMPACT ASSESSMENT Not applicable for this report. RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Corporate Governance, Council is expected to manage its assets in Maintains Residual Risk Compliance and Liability Risk - accordance with a variety of external and Level Residual Risk Level Low internal requirements. The Asset Management Strategy ensures Council aligns its practices with these expectations. Program and Project Risk - Council is expected to manage its assets in Maintains Residual Risk Residual Risk Level Medium accordance with set service levels. The Asset Level Management Strategy ensures Council aligns its practices with these requirements. Council must manage its assets to maintain Financial Risk - Residual Risk Maintains Residual Risk financial sustainability. The Asset Management Level Medium Level Strategy sets out how finances will be managed within affordable limits. The Asset Management Strategy states that Reputational Risk - Residual Risk Increases Residual Risk Council cannot close the renewal gap, leaving Level Low Level Shire assets underfunded. This could harm Council's reputation by failing to meet community expectations. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES Not applicable. CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 29 October 2025 33 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 15.3 COUNCIL PLAN 2025-2029 YEAR 1 ACTIONS – QUARTER 1 Prepared by Tammy Smith, Chief Executive Officer SUMMARY Council must adopt and prepare a Council Plan for the period of at least the next four financial years after a general election. Council must also prepare a Community Vision with an outlook of at least the next 10 years. The Council Plan 2025 – 2029 was adopted on 30 June 2025 and incorporates the Health and Wellbeing Plan. This report provides a quarterly update on the Year 1 Actions of the Council Plan, outlining their alignment with the plan’s strategic priorities and objectives, as well as summarising progress for each action. Recommended Motion: That Council: a) Endorse the progress of the Council Plan 2025-2029, Year 1, Quarterly Report as outlined in the body of this report. ATTACHMENTS Attachment: Council Plan 2025-2029 Year 1 Actions Quarterly Report DISCUSSION The Council Plan 2025–2029 is a comprehensive strategic document that integrates the Community Vision, and the Municipal Public Health and Wellbeing Plan, whilst also reflecting on the Long-Term Financial Plan, and the Community Engagement Policy and Procedure. This plan was formally adopted by Council in June 2025, following an extensive and inclusive community consultation process conducted in accordance with Council’s Community Engagement Policy and Procedure. This process ensured that the voices and perspectives of residents, stakeholders, and community groups were actively considered in shaping the future direction of the Shire. The Council Plan sets out four overarching strategic objectives that will guide Council’s decision-making, resource allocation, and service delivery over the next four years. These objectives reflect Council’s commitment to fostering a resilient, healthy, and connected community, promoting sustainable economic growth, protecting the natural environment, and upholding principles of good governance. Each action within the Council Plan has been carefully developed to align with these strategic objectives. The actions were developed through community consultation, ensuring that they are responsive to local needs and aspirations, and that Council remains accountable and transparent in its operations. The enclosed quarterly report offers Councillors and the community a comprehensive update on Council’s progress in achieving its Council Plan objectives and priorities. RELEVANT LAW The obligation for Council to prepare and maintain a Council Plan, a 10-year Community Vision, and a 10-year Long Term Financial Plan is set out in Part 4, Division 1 – Planning and Financial Management of the Local Government Act 2020. These provisions ensure that Council’s planning and financial management processes are transparent, forward- looking, and responsive to community needs. Additionally, Council is required to develop and implement a Public Health and Wellbeing Plan, as mandated by the Public Health and Wellbeing Act 2008. This requirement reflects the importance of promoting and protecting the health and wellbeing of the community through strategic planning and coordinated action. 29 October 2025 34 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Together, these legislative frameworks provide the foundation for Council’s long-term vision, strategic priorities, and commitment to the health, wellbeing, and prosperity of the Yarriambiack Shire community. COUNCIL PLANS AND POLICIES The Council Plan serves as the principal strategic framework for Council, establishing the key objectives and priorities that will guide Council’s direction over the four-year term. These strategic objectives provide the foundation for the development of all other plans, policies, services, and activities, ensuring that every initiative undertaken is aligned with the broader vision and goals of the Shire. RELATED COUNCIL DECISIONS On 30 June 2025, Council adopted the Council Plan 2025-2029. • 30 June 2025 – Ordinary Council Meeting Minutes – Item 15.1 Council Plan 2025- 2029 OPTIONS a) Councillors could choose to revise the Council Plan actions and strategic priorities. SUSTAINABILITY IMPLICATIONS The Council Plan is the overarching strategic document guiding the operations and future direction of Council over its four-year term. It establishes clear priorities for Council and outlines how these priorities will be resourced, both financially and through staff allocation. The Plan also incorporates measurable indicators to track progress and ensure accountability in achieving its objectives. Central to the Council Plan are objectives focused on driving economic growth through diversification, enhancing environmental sustainability by implementing measures to reduce emissions and improve waste recovery, and delivering community wellbeing services that are vital to the health of our townships. Furthermore, the Plan emphasises the importance of robust governance, ensuring that Council consistently serves the community with transparency, integrity, and responsiveness across all areas of its operations. COMMUNITY ENGAGEMENT Council undertook a comprehensive community consultation process to inform the development of the Council Plan. Engagement activities included a series of community sessions held across multiple townships, with both day and evening meetings to ensure broad participation. Hard copy surveys were distributed at these sessions and made available at Yarriambiack Libraries branches, while the survey was also accessible online, resulting in 229 responses that were carefully collated and considered. To further encourage dialogue and gather feedback, Councillors hosted ‘Coffee with a Councillor’ sessions in eleven townships throughout the municipality. These informal gatherings provided residents with the opportunity to discuss local priorities and share their perspectives directly with Council representatives. Additionally, Council organised a Budget and Council Plan Roadshow servicing eleven townships across the Shire, offering residents the chance to provide in-person feedback on both the draft Budget and the Council Plan. The draft Council Plan was also placed on public exhibition, from 03 June 2025 to 29 June 2025, inviting further community input and ensuring transparency throughout the planning process. This extensive engagement ensured that the Council Plan reflects the diverse needs and aspirations of the Yarriambiack Shire community, and demonstrates Council’s commitment to open, inclusive, and responsive governance. No public comments or submissions were received regarding the revision of the Council Plan. Following this period of public exhibition and consultation, the revised plan was formally adopted by Council on 30 June 2025. 29 October 2025 35 of 73 AGENDA – ORDINARY MEETING OF COUNCIL GENDER IMPACT ASSESSMENT A gender impact assessment is not required for this report. RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Corporate Governance, Progress on Council Plan actions is reported Maintains Residual Risk Compliance and Liability Risk - quarterly in alignment with Council’s Level Residual Risk Level Low Performance Management Framework. In addition, the Mayor provides an annual report on the achievement of these objectives, as required under the Local Government Act 2020. This approach ensures ongoing transparency and accountability in tracking Council’s strategic priorities and outcomes. Strategy Execution and Change Operational resources, including dedicated staff Maintains Residual Risk Management Risk - Residual Risk and financial allocations, are assigned to Level Level Medium support the achievement of Council Plan objectives. This ensures that each strategic priority is adequately resourced, enabling effective implementation and delivery of Council’s commitments to the community. Quarterly reporting on Council Plan objectives Reputational Risk - Residual Risk Maintains Residual Risk and actions tracks progress and communicates Level Low Level updates to the community. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES The Council Plan relies on a number of regional and state plans and policies including: • Wimmera Mallee Destination Management Plan • Victorian Government Active Recreation Strategy • Victorian Government Recycling Victoria • Regional Development Economic Development Strategies • State Government Public Health and Wellbeing Plan 2023-2027 CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 29 October 2025 36 of 73 AGENDA – ORDINARY MEETING OF COUNCIL 15.4 LONG TERM FINANCIAL PLAN 2026 - 2036 Prepared by Anita McFarlane, Chief Financial Officer SUMMARY Under the Local Government Act 2020 (The Act) Council must develop, adopt and keep in force a Long-Term Financial Plan (LTFP) in accordance with its deliberative engagement practices, and the scope of a LTFP must be for a period of at least the next ten financial years. The draft 10-year LTFP has been developed and aligns with the Council Plan 2025-2029, and Council’s Asset Management Strategy. Council has undertaken an extensive review and financial health check, which informs the final draft Long Term Financial Plan. Councillors are asked to formally endorse the presented and attached Long-Term Financial Plan (LTFP). In addition, Council will engage in a deliberative process over the coming months to communicate the results of the financial health check to the community and outline the necessary measures to ensure ongoing financial sustainability. Recommended Motion: That Council: a) Endorse the Long Term Financial Plan 2026-2036 as attached to this report; b) Rescind the previous version of the Long Term Financial Plan adopted on 26 July 2023; and c) Endorse for the deliberative engagement to commence from 30 October 2025 to the 19 December 2025 on the Long Term Financial Plan, outlining Councils Financial Health Check and Financial Sustainability challenges, including how Council will mitigate and manage the risks now and into the future. ATTACHMENTS Attachment: Draft Long Term Financial Plan 2025-2036 DISCUSSION Council engaged LGeX to complete a Long Term Financial Plan Health Check and review, which has informed Councils Long Term Financial Plan 2026-2036 (LTFP). The LTFP was developed using the template provided by Local Government Victoria and incorporates elements identified during the Financial Health Review. The Long-Term Financial Plan attached includes the following underlying assumptions: Income • Rates and charges – 2.5% increase for 2026/27 and thereafter. • Statutory fees and fines – 2.5% increase. These are not under control of Council. • User fees – 2.5% increase. • Grants operating - recurrent - Financial Assistance Grants are budgeted to increase by 2.5% per annum. • Grants operating - non recurrent – 2.5% increase. • Grants capital - recurrent – Roads to Recovery is a recurring grant and has been modelled as anticipated and tied to the 10 Year Capital Plan. • Contributions - monetary – No budget has been allocated as amounts are determined when there is a commitment to deliver the project. • Other income – 2.5% increase which would be in line with future Consumer Price Index (CPI) increases. 29 October 2025 37 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Expenses • Employee costs - 3% increase based on current Enterprise Bargaining Agreement. Employee numbers will be based on 102.7 FTE in 2026/27. The reduction in the FTE is a result of the Kindergartens moving across to Emerge. • Materials and services - Expect to decrease in 2026/27 due to the delivery of community projects such as the Murtoa Recreation Reserve. Beyond 2026/27 materials and services are budgeted to increase by 2.5% in future years. • Depreciation - As per asset portfolio. • Contributions and Donations - Contribution towards halls, recreation reserves, swimming pools, weir pools, progress associations will increase in line with the rate cap. • Other expenses - as per materials and services. Financial Sustainability Recommendations The LTFP makes a number of recommendations which have been included in the model, and include: Enhance Financial Model Maturity • Integrate future year forecasts from service managers. • Strengthen the linkage between the financial model and the asset management plan. Increase Asset Renewal Funding • Review and adjust capital renewal budgets to exceed annual depreciation charges, especially for deteriorating infrastructure (roads, kerbs, footpaths). Update Financial Model for Depreciation • Ensure recent increases in depreciation are fully incorporated into the financial model to reflect accurate renewal funding levels. Assess Asset Condition Impacts • Evaluate how current funding levels will affect asset conditions over time and adjust strategies accordingly. Establish Strategic Asset Management Reserve • Implement an annual transfer of $250,000 to a new Council Reserve. • Define clear guidelines for its dual purpose: funding new/upgraded assets and serving as contingency for financial risks. Advance Waste Charge Reform • Continue transitioning waste charges to full cost recovery. • Benchmark cost components (including corporate overheads) against similar Councils. Manage Grant Timing Variability • Monitor Victorian Grants Commission payment timing. • Reserve any advanced payments received in June 2026 to stabilise financial planning. Prepare for Financial Challenges • Consider and evaluate the following strategic options: Maintain current operations with awareness of worsening asset conditions. o Reduce operational costs and increase Council-controlled income. o Advocate for additional grants without matching fund requirements. o 29 October 2025 38 of 73 AGENDA – ORDINARY MEETING OF COUNCIL Explore the feasibility of applying for rate increases above the cap. o RELEVANT LAW Local Government Act 2020, Section 91 – Financial Plan COUNCIL PLANS AND POLICIES The LTFP is an important strategic document for Council, which aligns Council’s Vision with financial sustainability. It establishes important short and long-term financial goals upon which Council can base its investment planning. It clarifies the actions required to achieve Council’s various financial goals. A financial plan can help Council focus on important immediate steps, such as reducing debt and building savings for emergencies. RELATED COUNCIL DECISIONS 26 July 2023 – Ordinary Council Meeting Minutes – Item 16.2 Long Term Financial Plan 2023-2033 OPTIONS Council will conduct deliberative engagement and report the results to Council in January or February 2026. This process will allow Council to review the final LTFP and consider any modifications or community feedback. SUSTAINABILITY IMPLICATIONS The 10-year Financial Plan is a key strategic tool used to ensure the financial sustainability of Council. The Long-Term Financial Plan has been developed taking into consideration legislative requirements and internal resources. The LTFP describes the challenges and sustainability issues facing Council. Although Council has an Economic Development Strategy, it is not in a position Economic to lead economic development initiatives such as childcare and housing due to limited revenue beyond its core services. Council is expected to face service delivery challenges in the future due to costs rising faster than revenue. Capital works will be decreased to meet Council's Social commitments. This change may affect Council's capacity to invest in non-core services and assets related to active recreation and social activities. Council is obligated to carry out waste and recycling activities in compliance with legislative requirements. Given the significant costs associated with these Environmental services and a limited population base, Council must regularly evaluate its practices and ensure that the service operates on a full cost recovery basis. Climate change is being addressed in line with the requirements of the Local Government Act 2020. Council has developed a Master Environment Strategy Climate Change and is preparing a Tree Planting Strategy to help mitigate climate change risks. Appropriate resources have been allocated within the Long Term Financial Plan (LTFP). The LTFP adopts a financially sustainable approach to enable Council to effectively manage and mitigate risks within the scope of available financial Financial resources. However, Council is projected to be unable to meet its renewal gap targets in the future, highlighting the need for ongoing advocacy to address this risk. COMMUNITY ENGAGEMENT The Long-Term Financial Plan 2026-2036 will be presented to the community from 30 October 2025 to 19 December 2025. Engagement activities will include social media, newspaper, website, and radio advertising. Council will clearly communicate the challenges faced and outline the strategies that will be implemented to ensure long-term financial sustainability. Prior to adopting the LTFP, Council is required to conduct deliberative engagement. In preparation, Council has completed a comprehensive review of its current position and developed a robust long-term financial model, providing the community with enhanced 29 October 2025 39 of 73