Council Meeting - Agenda - 24 june 2026

minutes of the Ordinary Meeting of Council held on 27 May 2026, as circulated be taken as read and confirmed. 6.2 MINUTES 27 MAY 2026 – CLOSED (CONFIDENTIAL) MEETING Minutes of the Closed (Confidential) meeting of Council held on 27 May 2026 be taken as an accurate record and confirmed. Recommended Motion:

minutes of the Closed (Confidential) Meeting of Council held on 27 May 2026, as circulated be taken as read and confirmed. 24 June 2026 6 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 7 DECLARATION OF CONFLICT OF INTEREST Pursuant to Division 2 – Conflict of Interest, of the Local Government Act 2020 general and material conflict of interest must be declared prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting. A Councillor who has declared a conflict of interest in respect of a matter must: a) Disclose the conflict of interest in the manner required by the Yarriambiack Shire Council Governance Rules (Chapter 5- Disclosure of Conflict of Interest at Council Meetings). b) Exclude themselves from the decision-making process in relation to that matter, including any discussion or votes on the matter at any Council meeting or delegated committee, and any action in relation to the matter. General conflict of interest is if a relevant person has an interest in a matter if an impartial, fair-minded person would consider that the person’s private interests could result in that person acting in a manner that is contrary to their public duty. a) Private interests mean any direct or indirect interest of a relevant person that does not derive from their public duty and does not include an interest that is only a matter of personal opinion or belief. b) Public duty means the responsibilities and obligations that a relevant person has to members of the public in their role as a relevant person. Material conflict of interest is if a relevant person has an interest in respect of a matter if an affected person would gain a benefit or suffer a loss depending on the outcome of the matter, a) The benefit or loss incurred may be directly or indirectly, OR b) In a pecuniary or non-pecuniary form. Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest. 7.1 CONFLICT OF INTEREST DECLARED Conflict Declared by Agenda Item Reason - Explanation 24 June 2026 7 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 8 BUSINESS ARISING 8.1 BUSINESS ARISING FROM PREVIOUS MINUTES As per ongoing and pending actions list, Item 8.2. 8.2 ONGOING AND PENDING ACTIONS Council Meeting Recommendation Action Action Taken 30 June 2025 Enter into an agreement with the Not yet commenced. Agreement to be Rupanyup Recreation Reserve outlining developed. Item 15.5

funds received from the NBN Tower rental must be utilised towards infrastructure upgrades and/or ground and building maintenance at the Rupanyup Recreation Reserve. 29 October 2025 Provide a report back to Council in 12 Report to be provided in October 2026. months’ time, outlining the progress of Item 15.8 sourcing alternative grants and/or revenue streams to fund the Automated Weather Station maintenance. Report due by 29 October 2026. 26 November 2025 Ensure that sanitary bins are available in Implementation plan being enacted. Council’s public toilets, wherever female Item 14.3 disposal facilities exist. 10 December 2025 Land transfer of land, Wheatlands Lawyer engaged to commence the Agriculture Museum, to the process. Item 15.1 Warracknabeal and District Historical Society. 10 December 2025 Transfer of land, 40 Anderson Street This will occur once funding is secured Warracknabeal, to E2E Growth. to develop the site. Item 15.2 28 January 2026 Sell the former depot sites in Hopetoun Real Estate Agent engaged to known as: commence the sale process. Item 15.4 • 92 Cummings Street, Hopetoun (Lot 9 LP26623, Lot 10 LP26623, and Lot 11 LP26623), comprising a total area of 3,036 square metres; and • 74-76 Cummings Street, Hopetoun (Lot 2 LP147375), comprising a total area of 1,543 square metres. 28 January 2026 Gift 2 Wood Street, Rupanyup to the Lawyer engaged to commence the Victorian State Emergency Servies process. Item 15.5 (VICSES). 27 May 2026 Enact the Licence between Yarriambiack Licence has been circulated for signing. Shire Council and Murtoa Events Item 15.4 Incorporated for the use of the Shed located on the Old Kindergarten Site, located at 38-40 Marma Street, Murtoa. 27 May 2026 Enact the Lease between Yarriambiack Lease has been circulated for signing. Shire Council and Warracknabeal District Item 15.5 Historical Society Inc for the building and land known as the Warracknabeal Historical Centre, 81 Scott Street, Warracknabeal, Vic 3393. 24 June 2026 8 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Council Meeting Recommendation Action Action Taken 27 May 2026 Enact the Lease between Yarriambiack Lease has been circulated for signing. Shire Council and Sheep Hills Mechanics Item 15.6 Institute Inc for the building and land known as Sheep Hills Hall, 463 Sheep Hills-Minyip Road, Sheep Hills, Vic 3392. 27 May 2026 Prepare a planning scheme amendment documentation based on the Item 15.9 recommendations outlined in Volume 1 of the Yarriambiack Heritage Review. Additionally, seek Authorisation from the Minister for Planning to amend the Yarriambiack Planning Scheme to implement the Yarriambiack Heritage Review. 24 June 2026 9 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 9 PETITIONS No petitions received. 10 MINISTERIAL AND GOVERNMENT CORRESPONDENCE TO COUNCILLORS ONLY Outgoing Date Recipient Details 28/05/2026 Beverley McArthur MP Follow up email from meeting with Mrs McArthur on 28 May 2026. 15/06/2026 The Hon. Gabrielle Letter of Support - Support for Rail Revival Alliance Victoria Williams MP Proposal – Mildura Passenger Rail Services - The Hon. Gabrielle Williams MP Cc: Rikkie-Lee Tyrrell MP, Jade Benham MP and Noel Laidlaw, President of Rail Revival Alliance Victoria Incoming Date Sender Details 10/06/2026 The Hon. Ben Carrol MP Email response to meeting request regarding the procurement Minister for Education process for the School to Work Program and how it will impact the Wimmera Southern Mallee region. 24 June 2026 10 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 11 SPECIAL COMMITTEES 11.1 AUDIT AND RISK COMMITTEE MEETING SCHEDULE The proposed scheduled meeting program is as follows for the next 12 months for the Audit and Risk Committee: Date Description 10 August 2026 Ordinary Meeting 21 September 2026 Special Financial Statements and Performance Report Meeting 09 November 2026 Ordinary Meeting 08 February 2027 Ordinary Meeting 10 May 2027 Ordinary Meeting 24 June 2026 11 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 12 ACTIVITY REPORTS 12.1 MAYOR ACTIVITY REPORT Mayor Andrew McLean (June) Date Activity Location 29/05/26 MAV State Council Melbourne Meeting with West Wind Energy Regarding 01/06/26 Warracknabeal Housing 02/06/26 ABC Radio Interview Phone 03/06/26 Meeting with Qube Logistics Warracknabeal 05/06/26 Mayor, Deputy Mayor and CEO Catch Up Online 05/06/26 Meeting with COA Executive Online 05/06/26 Attended Filming for Postcards Rupanyup Chaired the Sunraysia Highway Improvement 09/06/26 Online Committee Meeting 10/06/26 ABC Mildura Radio Interview Phone 10/06/26 Council Forum Warracknabeal Information session on the WJJWJ People Land 15/06/26 Online Use Activity Agreement 15/06/26 Mayor, Councillor and CEO Budget Roadshow Rupanyup 17/06/26 Meeting with Governance Support Officer Warracknabeal 17/06/26 Council Forum Warracknabeal 17/06/26 CEO Annual Review Warracknabeal 17/06/26 Mayor, Councillor and CEO Budget Roadshow Beulah Yarriambiack Families Forum with Dr Anne 16/06/26 Warracknabeal Webster MP* Meeting of Northwest Nine Mayors and CEOs 16/06/26 Warracknabeal with Dr Anne Webster MP* 16/06/26 Mayor, Councillor and CEO Roadshow Murtoa 19/06/26 Mayor, Deputy Mayor and CEO Catch Up Online 19/06/26 Beulah Preschool Visit with Jade Benham MP* Beulah *Represent advocacy meetings 24 June 2026 12 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 12.2 COUNCILLOR ACTIVITY REPORTS Deputy Mayor Corinne Heintze – Dunmunkle Ward (June) Date Activity Location 02/06/26 Minyip Progress Meeting Minyip 03/06/26 Qube Briefing Warracknabeal 04/06/26 Energy Charter - Social Licence – Community Practice Online 05/06/26 Mayor, Deputy Mayor and CEO Catch Up Online 05/06/26 MAV Disaster Preparedness Session 4 Online 10/06/26 Council Forum Warracknabeal 12/06/26 Yarrilinks Meeting Murtoa 15/06/26 Mayor, Councillor and CEO Roadshow Rupanyup 15/06/26 Mayor, Councillor and CEO Roadshow Murtoa 17/06/26 Council Forum Warracknabeal 17/06/26 CEO Annual Review Warracknabeal 19/06/26 Mayor, Deputy Mayor and CEO Catch Up Online 24 June 2026 13 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Cr Melinda Keel – Dunmunkle Ward (June) Date Activity Location 10/06/26 Council Forum Warracknabeal 12/06/26 Murtoa Debutant Ball (official party) Murtoa 15/06/26 Mayor, Councillor and CEO Budget Roadshow Rupanyup 16/06/26 Mayor, Councillor and CEO Budget Roadshow Murtoa 16/06/26 Murtoa Progress Meeting Murtoa 17/06/26 Council Forum Warracknabeal 17/06/26 CEO Annual Review Warracknabeal Cr Chris Lehmann – Hopetoun Ward (June) Date Activity Location 03/06/26 Qube Briefing Warracknabeal 10/06/26 Council Forum Warracknabeal 17/06/26 Council Forum Warracknabeal 17/06/26 CEO Annual Review Warracknabeal 17/06/26 Mayor, Councillor and CEO Budget Roadshow Beulah 19/06/26 Beulah Preschool Visit with Jade Benham MP Beulah Cr Karly Kirk – Warracknabeal Ward (June) Date Activity Location 03/06/26 Qube Briefing Warracknabeal 10/06/26 Council Forum Warracknabeal 17/06/26 Council Forum Warracknabeal 17/06/26 CEO Annual Review Warracknabeal 24 June 2026 14 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Cr Kylie Zanker – Warracknabeal Ward (June) Date Activity Location Warracknabeal Guide Celebration for Guide Lucy 25/05/26 Warracknabeal Schilling receiving her Queens Guide Award 02/06/26 Warracknabeal Town Scape Meeting Warracknabeal 02/06/26 Warracknabeal Action Group Meeting Warracknabeal 03/06/26 Qube Briefing Warracknabeal 10/06/26 Council Forum Warracknabeal Information session for the WJJWJ People Lan Use 15/06/26 Online Activity Agreement 16/06/26 Warracknabeal Action Group Meeting Warracknabeal 17/06/26 Council Forum Warracknabeal 17/06/26 CEO Annual Review Warracknabeal 17/06/26 Mayor, Councillor and CEO Roadshow Beulah 19/06/26 Wimmera Pride Project Pride Night Horsham 24 June 2026 15 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 12.3 CHIEF EXECUTIVE OFFICER ACTIVITY REPORT Tammy Smith (June) Date Activity Location 28/05/26 MAV Sector Leader Welcome Reception Melbourne 28/05/26 Rural Councils Victoria Committee Meeting Online 29/05/26 MAV State Council Melbourne 29/05/26 Meeting with DEECA Executive Director Melbourne 01/06/26 Donald Project Environmental Review Committee Warracknabeal Meeting 01/06/26 Meeting with Vic Grid to discuss Minyip power Online upgrades 01/06/26 Meeting with West Wind Energy to discuss housing Online 01/06/26 Meeting to discuss Hopetoun Kindergarten with Online Department of Education and Emerge 02/06/26 Australian Human Resource Institute Conference Melbourne 03/06/26 Briefing Qube Logistics Warracknabeal 03/06/26 Meeting with RDV and RNWH to discuss housing Warracknabeal options 04/06/26 Women’s Health Grampians Core Luncheon Horsham 05/06/26 Meeting Warracknabeal Action Group Chairperson Warracknabeal 05/06/26 Mayor, Deputy Mayor and Governance Officer meeting Online 05/06/26 Meeting with COA Executive to discuss activating Online underutilised land in Yarriambiack Shire 09/06/26 Hopetoun Early Years update for families, facilitated by Hopetoun Emerge Early Years Services 10/06/26 Council Forum Warracknabeal 11/06/26 Wimmera Southern Mallee Councils CEO Meeting Horsham 12/06/26 Australian Institute of Company Directors Women’s Melbourne Lunch 15/06/26 Restoration Working Group Online 15/06/26 Mayor, Councillors and CEO Budget Roadshow Rupanyup Rupanyup 16/06/26 Mayor, Councillors and CEO Budget Roadshow Murtoa Murtoa 24 June 2026 16 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Tammy Smith (June) 16/06/26 Presentation to Dr Anne Webster MP Resource Ready Warracknabeal Strategy – Northwest Councils* 16/06/26 Hopetoun Early Years Insurance Meeting Online 17/06/26 Council Forum Warracknabeal 17/06/26 CEO Annual Review Warracknabeal 17/06/26 Hopetoun Early Years Building Meeting with Dept Online Education, Victorian Schools Building Authority, Emerge and Council 17/06/26 Mayor, Councillors and CEO Budget Roadshow Beulah Beulah 18/06/26 LGPro Dinner Melbourne 18/06/26 Rural Councils Victoria Committee Meeting Online 19/06/26 MAV and Vic Grid Renewables Forum Melbourne 19/06/26 Mayor, Deputy Mayor, CEO and Governance Support Online Officer meeting 22/06/26 Meeting with Rural Northwest Health Warracknabeal *Represent advocacy meetings 24 June 2026 17 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 13 PUBLIC QUESTIONS Division 8 – Public Question Time (Yarriambiack Shire Council Governance Rules) Community Members (excluding Councillors) may submit a question to Council. Questions must be submitted in writing, stating the name and address of the person submitting the question, on an approved or permitted form by Council. Public Questions for Council – Yarriambiack Shire Council. Questions must be submitted 24 hours prior to a Council Meeting. The questions will be answered at a Council meeting by the Mayor (Chairperson), or if delegated by the Chairperson, the Chief Executive Officer, a Councillor or a nominated Officer. If questions are submitted less than 24 hours before the Council meeting, they will be answered at the meeting where possible, and if no answer can be given, then a written answer will be given to the person as soon as possible after the Council meeting. No person can submit more than two questions at any Council meeting (unless permitted by the Chair – Mayor). The question will not be allowed if: i. relates to a matter outside the duties, functions and powers of Council; ii. is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in language or substance; iii. deals with a subject matter already answered; iv. is aimed at embarrassing a Councillor or an Officer; v. relates to a personnel matter; or vi. contains or refers or relates to Confidential Information. Questions and answers must be as brief as possible, and no discussion is allowed other than for the purpose of clarification. The Name of Person and Question will be read out by either the Mayor or Chief Executive Officer, and the nominated Councillor / Officer is to respond. The party submitting the question need not physically attend the Council Meeting, however if they are not physically present at the part of the meeting allocated for public question time, the Mayor (Chairperson) may determine that a verbal answer will not be provided at the meeting and a written answer will instead be communicated after the meeting. 13.1 QUESTIONS SUBMITTED Name: Town: Question: Respondent: Response: 24 June 2026 18 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 14 COUNCILLOR REPORTS AND NOTICE OF MOTIONS 14.1 MAYORS REPORT This month we have continued with our Budget, Council Plan and Advocacy Actions roadshow across the Shire. I do thank everyone who has taken the time to attend and engage with us. We have several key project updates to share with you all. Hopetoun Swimming Pool Upgrade Project: The Hopetoun Swimming Pool Upgrade Project has seen great progress, with the changeroom component on track for completion around 30 June 2026. The Swimming Pool component works have progressed to the next stage, with demolition complete and formwork commencing from 22 June 2026, keeping the project on schedule for the 2026–27 season. Rabl Park Skatepark Upgrade Project: The Rabl Park Skatepark Upgrade is nearing completion, with the half-court basketball court and skatepark slab now complete. Installation of the modular skatepark is expected mid-June, with final concrete footpath works to follow, keeping the project on track for completion around 30 June 2026. ANZAC Park Netball, Tennis and AFL Infrastructure Planning and Upgrade Project: Council have submitted its funding application to secure the $250,000 State Budget Allocation and is now awaiting Ministerial approval to enable a funding agreement to be executed. Concept planning is also underway, with draft designs for new netball, tennis, and swimming pool changerooms to be presented to the Project Working Group in the coming weeks. Minyip Recreation Reserve Sports Lighting Upgrade Project: The Minyip Recreation Reserve Sports Lighting Upgrade is progressing, with approvals underway and site works scheduled in late June-early July. The Lighting poles are expected to arrive in late July, with installation planned in early August to minimise disruption for home games. Yaapeet Streetscape Works: The Yaapeet Streetscape Project is well underway. Council secured $50,000 through Round 2 of the Victorian Government’s Tiny Towns Fund and also contributed funding to deliver the project. The works will deliver key master plan priorities, including Byrne Street landscaping, drainage infrastructure, town entrance and wayfinding signage, and a new school bus shelter. These upgrades will improve the town’s presentation, safety and accessibility. We also congratulate the successful recipients of Tiny Towns Round 3 funding. The Lake Lascelles Committee of Management secured funding to expand powered sites at the Lake Lascelles caravan park, while the Warracknabeal Courthouse will expand its on-site accommodation offering. In Minyip, a new playground will add to the recent upgrades at the Minyip Recreation Reserve. Patchewollock Recreation Reserve will also receive a new playground shelter. These are valuable additions for our communities. 24 June 2026 19 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 14.2 ANZAC PARK SPORT AND RECREATION ALLOCATION Presented by Councillor Kylie Zanker SUMMARY On 30 June 2025, Councillors endorsed an alternative motion in relation to the adoption of the 2025–26 Sport and Recreation Allocation, aligned with the Sport and Active Recreation Strategy 2024–2034. The proposed allocation for ANZAC Park Trustees of $39,659 represented a reduction of $22,206 from the previous funding model. In recognition of the impact of this decrease, Councillors approved an additional $10,000 from the operating budget for one year, increasing the total allocation to $49,659 for the 2025–26 financial year, with funding intended to revert to the standard model amount in 2026–27. This report recommends that Council extend its commitment to ANZAC Park Trustees by continuing the additional $10,000 annual contribution, to be provided outside of, and in addition to, the standard Sport and Recreation Allocation. Recommended Motion: That Council: a) Provide an additional $10,000 per annum to ANZAC Park Trustees for the maintenance and administration of ANZAC Park in Warracknabeal, in addition to the sport and recreation annual allocation allowance; and b) Reallocate operational budget funding to support this contribution, recognising ANZAC Park’s significance as the municipality’s most utilised recreation reserve and its high level of community use. DISCUSSION On the 22 April 2026, representatives of the ANZAC Park Trustees Committee presented to Councillors to raise concerns regarding their on-going funding allocation from Council. The Committee representatives noted they were not supportive of the reduction in funding which resulted in revised allocation from the 25/26 financial year. The Committee representatives outlined that there were (13) thirteen user groups who utilised ANZAC Park. The Committee outlined several challenges associated with maintaining the park as a volunteer-run organisation. Plant and equipment are expected to require replacement within approximately five years, with the mower needing replacement in the near term. There is also increasing reluctance from Department of Environment, Energy and Climate Action to provide funding to support the State-owned asset. The Committee currently contributes an estimated 50–60 hours of volunteer labour per week, excluding groundskeeper hours. The Committee is also faced with the demolition costs for the Molly Taylor building, which will increase financial pressure further. Financially, the Committee anticipates operating at a loss in the coming years. To address these pressures, user fees are being increased annually by a set percentage, with further cost-cutting measures and additional fee increases considered to minimise the projected deficit. As part of the Council resolution in June 2025, it was recommended that ANZAC Park revisit their user fees and charges. The Committee has revised their fees, and a copy was provided to Councillors as evidence of their review. 24 June 2026 20 of 71 AGENDA – ORDINARY MEETING OF COUNCIL OVERARCHING GOVERNANCE PRINCIPLES This Council report has been prepared in accordance with, and to give effect to, the overarching governance principles articulated in section 9 of the Local Government Act 2020, to the extent practicable. 24 June 2026 21 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 15 REPORTS FOR DECISION 15.1 ADOPTION OF 2026/27 BUDGET Presented by Anita McFarlane, Chief Financial Officer SUMMARY The Yarriambiack Shire Council Draft Budget 2026-27 was presented to Councillors for endorsement to commence community consultation on 14 May 2026. Although not legally required to be endorsed in draft format before seeking community feedback, it was presented as a courtesy. This allowed Councillors to comment on the draft before it was published for community feedback in accordance with Council’s Community Engagement Policy and Procedure. The Budget is now tabled and presented for adoption. Recommended Motion: a) That in accordance with Section 94 of the Local Government Act 2020 (the Act) the 2026-27 Budget as tabled and attached to this report be adopted. b) That the Chief Executive Officer be authorised to give public notice of this decision to adopt the Budget. c) That a copy of the adopted Budget be forwarded to the Minister for Local Government on the 30 June 2026. d) Declare the fees and charges for the 2026-27 financial year as contained in the 2026-27 Budget document (as attached). The Chief Executive Officer be authorised to approve amendments and inclusions to the fees and charges throughout the financial year. e) That Council approve the overall Capital Works program budget (as included in the 2026-27 Budget) of $9,857 million and that: i. the Chief Executive Officer be authorised to approve the reallocation of Capital Works funding between identified Capital Works areas to meet Council’s strategic objectives; and ii. any removal of Capital Works program projects for the 2026-27 financial year, be approved by resolution of Council; and iii. All changes to the Capital Works program endorsed by the Chief Executive Officer be reported in the quarterly Financial and Non-Financial Performance Report presented to Council. f) That Council note there was no Community Consultation feedback submissions received. ATTACHMENTS Attachment: Budget 2026-27 DISCUSSION In accordance with Section 94 of the Local Government Act 2020 (the Act), Council is required to formally adopt a budget for each financial year and the subsequent three financial years by 30 June each year. A Draft Budget has been prepared and is being presented to Councillors after seeking community feedback for formal adoption on Wednesday 24 June 2026. 24 June 2026 22 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 1. Rates and Charges The Draft Budget provides an increase in general rate revenue of 2.75% for the 2026-27 year. The rate cap has been set at 2.75% by the Minister for Local Government. Council intends to raise $16,223,543 in rates and charges which includes general rates ($12,967,029), municipal charge ($453,106), service charges ($2,302,926) and payments in lieu of rates ($500,481). Differential Rate Changes Council believes differential rates contribute to the equitable and efficient distribution of the rate burden to ratepayers. The differential rate is recommended to be maintained for the financial year at 42% less of the rate in the dollar. The differential rate ratios are as follows: • General Land (100% of the general rate in the dollar) • Farmland (58% of the general rate in the dollar) The rates in the dollar to be applied for the 2026/27 year are as follows: Type cents/$CIV General Land 0.3097 Farmland 0.1801 Municipal Charge The municipal charge will increase from $86.60 to $88.98 per rateable assessment for the 2026-27 year. A person may apply to Council for an exemption from the payment of a municipal charge on rateable land in accordance with Section 159(3) of the Local Government Act 1989. Waste and Recycling Charge Waste and recycling have long been identified as financial sustainability challenges for Yarriambiack Shire Council. This is due to its small population, large geographic area, and the fact that the Council does not fully recover the costs of providing these services. As part of the Long-Term Financial Plan assessment, Council conducted a comprehensive evaluation of transfer station and waste management operations, including an analysis of associated fees and charges. Ideally, Waste and Recycling should be full cost recovery to Council, with it being a user pays service. The annual service charges for the collection and disposal of refuse and recycling will increase by 10.0% for residential and rural services. Commercial service fees will increase by 50%. A waste service charge, recycling service charge and a glass recycling charge will be made on all improved properties within Council, excluding commercial and rural properties where such services are provided only upon request. Free Green Waste Council offered free green waste in the 2025-26 financial year for residents, with a load not to exceed greater than 6 x 4 trailer size. This offer was not available to businesses or commercial entities. This initiative will continue into the 2026-27 financial year. The purpose of offering free green waste disposal is to prevent accumulation and motivate our residents to maintain their properties in good condition. This initiative aims to lower fire hazard risks and decrease the number of unattractive and dangerous properties. Such properties pose problems for Council Officers and often require significant time and money to resolve. 24 June 2026 23 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Declaration of Rates and Charges Council will declare the rates and charges at the 22 July Council Meeting, after the Fair Go Rates System annual compliance has been completed as of 30 June 2026. 2. Capital Works The Roads to Recovery (R2R) Funding announcement was made in the 2024-25 financial year, with Council to receive $11,642,207 for the five-year funding period from 01 July 2024 to 30 June 2029. We have budgeted $2.14 million in R2R Funding in 2026-27. The proposed Budget provides the Capital Works projects that will be undertaken for the 2026-27 year which is classified by expenditure type and funding source (Pages 45 to 53). The Capital Works program is less than the last two years’ due to funding constraints. Project Cost New Renewal Upgrade Grants Contributions Council Cash Property 210,000 - 140,000 70,000 - - 210,000 Plant & Equipment 1,207,000 267,000 880,000 60,000 - - 1,207,000 Infrastructure 8,440,996 2,101,300 3,978,344 2,361,353 5,230,230 119,000 3,091,766 Total 9,857,996 2,368,300 4,998,344 2,491,353 5,230,230 119,000 4,508,766 3. Employee Costs The Employee costs have increased from the 2025-26 financial year by 2.24%. The budget has factored in increases in Workcover insurance, superannuation and Enterprise Bargaining Agreement increases. Council’s FTE will reduce to 104.0 (2025/26: 106.7). 4. Schedule of Fees and Charges The Budget presents the fees and charges of a statutory/non-statutory nature which will be charged in respect of various goods and services during the 202627 financial year. The fees and charges are based on information available at the time of publishing and may vary during the financial year subject to changes in Council’s policy or legislation (Pages 64 to 79). 5. Conclusion The Budget for 2026-27 is one of the most tightly constrained for many years. Rate Cap of 2.75% into the 2026-27 financial year does not cover the rising costs that Council has experienced, especially with regards to insurance, Workcover premiums and materials. Council’s rates and charges only cover 50% of our operating costs, making our Council heavily reliant on grant funding. As funding continues to be scarce, we need to be hyper vigilant with regards to expenditure commitments and managing cashflow now and into the future. RELEVANT LAW • Local Government Act 2020 - Section 94 • Local Government Act 1989 - Section 159, 167 and 172 24 June 2026 24 of 71 AGENDA – ORDINARY MEETING OF COUNCIL COUNCIL PLANS AND POLICIES Council Plan 2025 – 2029 Priorities Strategic Objectives An Innovative and Diversified • Advocate and support agriculture, economic development and Economy investment in our region. • Advocate for continued and enhanced funding to enable strategic investment in our roads, footpaths, and associated assets to support tourism, economic development and social inclusion and connection across our Shire. A Healthy and Inclusive Community • Advocate, prioritise, and invest in infrastructure that supports an accessible, inclusive, and socially connected community to improve liveability. • Advocate and support community safety initiatives, that enhance community safety and the liveability of our communities. A Resilient and Sustainable Natural • Support community groups to deliver on the Sport and Environment Recreation Strategy and Recreation Reserve Master Plan initiatives, in alignment with Council’s policies A Council that serves its Community • Undertake robust and transparent planning and risk management to ensure our organisation is sustainable now and into the future. • Embed good governance practices into all decision making. • Build trust through engaging with our community, delivering quality services and outcomes. • Consider a broad base of evidence before making decisions, ensuring value for money and responsive, innovative services and solutions are provided. Policies, Procedures, Guidelines, Plans, Strategies and Frameworks Policy Asset Lifecycle Policy Asset Management Policy Finance and Payroll Management Manual Grant Management Policy Investment Policy Procurement Policy Service Level Planning Policy Project Management Policy Community Assistance and Fee Waiver Policy Community Share Grants Program Policy Corporate Debit and Credit Card Policy Council Expense Policy Debt Management, Relief and Hardship Policy Procedure WorkflowMax Project and Financial Management Manual Caravan Park Management Manual 24 June 2026 25 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Council Plan 2025 – 2029 Priorities Strategic Objectives Customer Service Procedures Project Management Procedure Plan Council Plan Long Term Financial Plan Revenue and Rating Plan Workforce Plan Strategy Economic Development Strategy Sport and Recreation Strategy ICT & Business Transformation Strategy Tourism Strategy Master Environment Strategy Framework Budget Framework and Guidelines Manual Service Level Planning Framework RELATED COUNCIL DECISIONS Not applicable. OPTIONS The Council Budget is a statutory requirement and must be adopted each financial year by 30 June. Council can elect not to endorse the Draft Budget. However, Councillors need to be mindful they could be in breach of the Local Government Act 2020 given the legislative requirement is to adopt a budget by 30 June 2026. This would also inhibit Council from performing duties and functions post 30 June. Council Officers modelled the financial implications of reducing general rates below the gazetted rate cap (2.75%). Modelling indicates a reduction of general rate revenue would impact Council’s ability to sustain current service level standards and its ability to generate income through matched Government grants over a 10-year period and is not recommended. SUSTAINABILITY IMPLICATIONS Rate capping continues to place restrictions on Council’s ability to raise its own source income and places an ever-increasing reliance on grants from other tiers Financial of Government which can change over time. Council must be mindful of its own financial sustainability and therefore take a more conservative approach to debt than other levels of Government and/or the private sector may take. COMMUNITY ENGAGEMENT The Draft Budget 2026-27 was made available for community feedback in accordance with Council’s Community Engagement Policy. The engagement process comprised of media information across print, social media, and was placed on Council’s website. The Community Engagement process was also supported by in person community consultation forums across the Shire. Feedback was invited from 14 May 2026 to 11 June 2026. Council received no submissions. 24 June 2026 26 of 71 AGENDA – ORDINARY MEETING OF COUNCIL GENDER IMPACT ASSESSMENT Not applicable for this report. RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Corporate Governance, The Budget ensures compliance with the Local Maintains Residual Risk Compliance and Liability Risk - Government Act 2020 Requirements. Level Residual Risk Level Low Financial Risk - Residual Risk The budget is prepared with a conservative lens Maintains Residual Risk Level Medium and takes into consideration constraints around Level rate capping, reliance on grants, decreased funding opportunities, rising cost of raw materials, lack of available skilled trade. The prepared Budget has a focus on sustainable cost reductions to protect existing service levels. Strategy Execution and Change Council’s Budget has been aligned with Maintains Residual Risk Management Risk - Residual Risk Council’s strategic priorities and changes to Level Level Medium fees and charges will be communicated via the community consultation process. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES Consideration has been given to other regional, state and national plans and policies as required throughout the preparation of this budget. CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 24 June 2026 27 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 15.2 REVENUE AND RATING PLAN Presented by Anita McFarlane, Chief Financial Officer SUMMARY The Local Government Act 2020 requires Council to prepare and adopt a Revenue and Rating Plan. Section 93 of the Local Government Act 2020 states that “A Council must prepare and adopt a Revenue and Rating Plan by the next 30 June after a general election for a period of at least the next 4 financial years.” As the Revenue and Rating Plan is a key element of Council’s financial management framework, best practice dictates that this plan be reviewed and updated annually as part of the budget process. Recommended Motion: That Council: a) Rescind the Revenue and Rating Plan adopted 30 June 2025; and b) Endorse the revised draft Revenue and Rating Plan 2025–2029 (updated 2026) as attached to this report. ATTACHMENTS Attachment: Revenue and Rating Plan 2025-2029 DISCUSSION Section 93 of the Local Government Act 2020 requires Council to prepare and adopt a Revenue and Rating Plan by 30 June following a general election. The plan is to be developed for a period of at least the next four financial years. The plan includes all sources of revenue including rates, charges, grants, contributions, and other revenue streams such as interest and rental agreements. The 2025-2029 plan (updated 2026) was developed utilising the Local Government Revenue and Rating Plan Guide incorporating the Local Government Act 2020 reforms, the Local Government Best Practice Guide 2014 and the Ministerial Guidelines for Differential Rating 2013. The plan is reviewed and updated annually to reflect changes to Council’s operating environment. The draft 2025–2029 (updated 2026) plan incorporates the following updates: • All financial tables have been updated to incorporate the 2026/27 budget period cycle. RELEVANT LAW Section 93 of the Local Government Act 2020. COUNCIL PLANS AND POLICIES Council Plan 2025 – 2029 Priorities Strategic Objectives A Council that serves its Community • Undertake robust and transparent planning and risk management to ensure our organisation is sustainable now and into the future. • Embed good governance practices into all decision making. • Consider a broad base of evidence before making decisions, ensuring value for money and responsive, innovative services and solutions are provided. 24 June 2026 28 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Policies, Procedures, Guidelines, Plans, Strategies and Frameworks Policy Debt Management, Relief and Hardship Policy Investment Policy Finance and Payroll Management Manual Grant Management Policy Procedure Customer Service Procedures Plan Council Plan Long Term Financial Plan Framework Budget Framework and Guidelines Manual Service Level Planning Framework OVERARCHING GOVERNANCE PRINCIPLES This Council report has been prepared in accordance with, and to give effect to, the overarching governance principles articulated in section 9 of the Local Government Act 2020, to the extent practicable. RELATED COUNCIL DECISIONS 30 June 2025 – Ordinary Council Meeting Minutes – Item 15.4 Revenue and Rating Plan 2025 – 2029 OPTIONS Nil. SUSTAINABILITY IMPLICATIONS The inquiry into the Sustainability and Operational Challenges of Victoria’s Rural and Regional Council’s identified that Council’s such as Yarriambiack have lower community income, fewer employment opportunities, and higher levels of Social disadvantage resulting in communities having a higher reliance on Council’s services with less capacity or means to pay for them. Regional Council’s also see a greater application of pension and other consideration discounts on Council rates and a higher cost of living. The Revenue and Rating Plan addresses Council’s increased reliance on grants to meet operational requirements. Council has an inability to generate additional Financial revenue streams in comparison to their metropolitan counterparts, such as parking fees, fines, development applications and user charges for facilities and services. COMMUNITY ENGAGEMENT Community engagement was undertaken as part of the Mayor, Councillor and CEO Roadshow and no significant changes were made to the document. Only 2026/27 budget figures were updated and relevant legislation amendments. The Revenue and Rating Plan revision was made available for community feedback from 14 May 2026 closing on 11 June 2026. There was no feedback or submissions received. GENDER IMPACT ASSESSMENT Not applicable for this report. 24 June 2026 29 of 71 AGENDA – ORDINARY MEETING OF COUNCIL RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Corporate Governance, This Revenue and Rating Plan ensures Maintains Residual Risk Compliance and Liability Risk - compliance with the Local Government Act Level Residual Risk Level Low 2020 requirements. Financial Risk - Residual Risk The Revenue and Rating Plan identifies Maintains Residual Risk Level Medium Council’s revenue streams and methodology for Level Rates and Charges. It highlights Council’s reliance on grants to meet operational requirements. Therefore, Council needs to be proactive in applying for and sourcing grants to meet organisational requirements. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES Not applicable. CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 24 June 2026 30 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 15.3 GIFTS, BENEFITS AND HOSPITALITY POLICY AND GUIDELINES Prepared by Monique Metlika, Governance Support Officer SUMMARY Under section 138 of the Local Government Act 2020, Council must develop and adopt a Councillor Gift Policy. Council’s Gifts, Benefits and Hospitality Policy and Guidelines has undergone a periodic review to ensure it remains current, relevant and aligned with Council’s governance obligations and expectations. The Policy and Guidelines set out the principles, requirements and processes for the appropriate acceptance, declaration, recording and management of gifts, benefits and hospitality by Councillors, Council officers, delegated committee members, community asset committee members and those doing business with Council. This report seeks Council’s endorsement of the changes, and adoption of the revised Policy and Guidelines. Recommended Motion: That Council: a) Rescind the Gifts, Benefits and Hospitality Policy and Guidelines adopted on 24 May 2023; and b) Adopt the Gifts, Benefits and Hospitality Policy and Guidelines as attached to this report. ATTACHMENTS At tachment: Gifts, Benefits and Hospitality Policy and Guidelines DISCUSSION In accordanc e with section 138 of the Local Government Act 2020, Council is required to develop and adopt a Councillor Gift Policy. The Policy must include procedures for maintaining a gift register, together with any other matters prescribed by the regulat ions . Council’s Gifts, Benefits and Hospitality Policy and Guidelines (Policy and Guidelines) set out how Councillors, employees and other relevant Council representatives must manage of fers of gifts, benefits and hospitality. Its purpose is to promote integrity, transparency and accountability, reduce the risk of conflicts of interest or improper influence, and ensure compliance with legislative and ethical obligations. It also provides clear processes for accepting, declining, recording, publishing and disposing of gifts, benefits and hospitality in a way that maintains public trust and confidence in Council decision- making. The Policy and Guidelines has undergone an extensive periodic review to ensure the document remains current, accurate and reflective of Council’s governance obligations, including the requirements set out in Part 6, Division 2 – Conflict of Interest of the Local Government Act 2020. The review has resulted in the following amendments and additions: a) Amended section titles to improve clarity and consistency throughout the document. b) Clarified provisions and included practical examples where necessary to support interpretation and application. c) Reordered content, including Councillor and employee-related sections, to improve structure and readability. d) Relocated and restructured subsections to more clearly define the policy’s scope. e) Introduced a new heading, Section 4 – Policy Requirements, to better distinguish mandatory obligations. 24 June 2026 31 of 71 AGENDA – ORDINARY MEETING OF COUNCIL f) Relocated the section on conflict of interest and reputational risk to section 5 to improve flow. g) Moved the GIFT Test to an appendix, recognising that it is referenced throughout the document as a supporting tool. h) Consolidated and streamlined related subsections to improve cohesion and readability. i) Expanded and strengthened definitions to support consistent interpretation. j) Ensured the policy accurately reflects all relevant legislative and organisational requirements. k) Improved consistency and accuracy throughout the document by addressing contradictory, unclear or misaligned content. l) Clarified and implemented the requirement for community asset committee members and delegated committee members to comply with the Policy and Guidelines. In summary, the amendments and additions strengthen the clarity, consistency and practical application of the Policy and Guidelines, while ensuring all relevant governance obligations are met. They also reinforce accountability for any person acting on behalf of, or in connection with, Council in accordance with the requirements of the Policy and Guidelines. RELEVANT LAW a) Local Government Act 2020: i. Section 138 – Councillor Gift Policy ii. Part 6, Division 2 – Conflict of Interest b) Local Government (Governance and Integrity) Regulations 2020 COUNCIL PLANS AND POLICIES Council Plan 2025 – 2029 Priorities Strategic Objectives A Council that serves its Community • Embed good governance practices into all decision making. • Build trust through engaging with our community, delivering quality services and outcomes. Policies, Procedures, Guidelines, Plans, Strategies and Frameworks Policy Procurement Policy Employee Code of Conduct Public Transparency Policy Public Interest Disclosure Policy and Procedures Councillor Confidentiality Policy Model Councillor Code of Conduct Council Expense Policy and Procedure Fraud and Corruption Prevention Policy Human Resources Policy and Guidelines Manual Procedure Internal Resolution Procedure 24 June 2026 32 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Fraud and Corruption Prevention Governance Framework Other Freedom of Information Part II Statement ICARE Values Local Government Privacy Guide YSC Gift Test Conflict of Interest Guidance Gifts, Benefits and Hospitality Register OVERARCHING GOVERNANCE PRINCIPLES This Council report has been prepared in accordance with, and to give effect to, the overarching governance principles articulated in section 9 of the Local Government Act 2020, to the extent practicable. RELATED COUNCIL DECISIONS • 25 September 2019 – Ordinary Council Meeting Minutes – Item 13.5 Gift, Benefits and Hospitality Policy • 28 April 2021 – Ordinary Council Meeting Minutes – Item 13.4 Council's Gifts, Benefits and Hospitality Policy and Guidelines • 24 May 2023 – Ordinary Council Meeting Minutes – Item 15.4 Gifts, Benefits and Hospitality Policy OPTIONS Councillors could request further amendments to the Gifts, Benefits and Hospitality Policy and Guidelines. SUSTAINABILITY IMPLICATIONS The Policy and Guidelines promote ethical conduct, integrity and accountability Social across Council and those acting on its behalf. This supports community trust and confidence in Council’s decision-making and governance practices. COMMUNITY ENGAGEMENT Not applicable. GENDER IMPACT ASSESSMENT Not required for this report. RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Reputational Risk - Residual Risk Adoption and implementation of the revised Maintains Residual Risk Level Low Policy and Guidelines supports consistent Level decision-making, transparency and accountability in relation to gifts, benefits and hospitality, thereby reducing the risk of improper conduct and reputational damage. 24 June 2026 33 of 71 AGENDA – ORDINARY MEETING OF COUNCIL Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Corporate Governance, The revised Policy and Guidelines provide a Maintains Residual Risk Compliance and Liability Risk - clear framework for the acceptance, Level Residual Risk Level Low declaration, recording, publication and disposal of gifts, benefits and hospitality, supporting compliance with legislative obligations and reducing governance and liability risks. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES Not applicable. CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 24 June 2026 34 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 15.4 AUDIT AND RISK COMMITTEE INDEPENDENT MEMBERS TERMS OF REFERENCE Prepared by Monique Metlika, Governance Support Officer SUMMARY Under section 53 of the Local Government Act 2020 (the Act), Council is required to establish an Audit and Risk Committee (Committee). In addition, section 54 of the Act requires Council to develop a Charter for the Committee that specifies its functions and responsibilities. To further strengthen governance, transparency and accountability, Council has developed Terms of Reference for the independent members of the Audit and Risk Committee. These Terms of Reference are intended to provide greater clarity regarding the role, responsibilities and expectations of independent members, and to support the effective operation of the Committee. This report seeks Council’s endorsement and adoption of the Terms of Reference. Recommended Motion: That Council: a) Adopt the Audit and Risk Committee Terms of Reference as attached to this report; and b) Note that the Audit and Risk Committee Terms of Reference is only applicable to independent members. ATTACHMENTS Attachment: Audit and Risk Committee Terms of Reference DISCUSSION Under sections 53 and 54 of the Local Government Act 2020 (the Act), Council is required to establish an Audit and Risk Committee and adopt a Charter that sets out the Committee’s authority, purpose, functions, composition and reporting arrangements. Co uncil complies with these legislative requirements and currently has both an Audit and Risk Committee and a Committee Charter in place. Following governance training undertaken by the Governance Officer and Governance Support Officer, it was identified that a separate Terms of Reference document would further strengthen Council’s governance framework in relation to the independent members of the Committee. The purpose of this document is to provide additional clarity regarding the role, expectations, responsibilities, conduct and operating requirements of independent members. For clarity, the Committee Charter and the Terms of Reference serve different but complementary purposes. The Charter is the primary governance document for the Audit and Risk Committee itself, while the Terms of Reference apply specifically to the independent members and supplement, rather than replicate, the Charter. The training also identified the need to clarify the superannuation position for independent members. The Superannuation Guarantee (Administration) Act 1992 (Cth) may apply not only to persons who are employees at common law, but also to certain individuals remunerated for duties performed as a member of a local governing body, board or committee. On this basis, independent members of the Audit and Risk Committee may be regarded as employees for the purposes of that legislation in respect of their sitting fees. Accordingly, the Terms of Reference expressly clarify that the sitting fees payable to independent members and the Chair are inclusive of any superannuation entitlement. For the avoidance of doubt, the sitting fee constitutes the total remuneration payable by Council, including any amount that may be attributable to superannuation. Council’s 24 June 2026 35 of 71 AGENDA – ORDINARY MEETING OF COUNCIL obligation is limited to payment of the sitting fee, and each independent member is responsible for making their own arrangements in relation to any contribution to their nominated superannuation fund. Overall, the development and proposed adoption of the Terms of Reference represents a further step in embedding strong governance practices across Council. By clearly articulating the role, responsibilities and expectations of independent members, the Terms of Reference will support consistency, transparency and accountability in the operation of the Audit and Risk Committee, while also strengthening Council’s broader governance framework and commitment to effective oversight. RELEVANT LAW • Local Government Act 2020, Section 53 – Council must establish an Audit and Risk Committee • Local Government Act 2020, Section 54 – Audit and Risk Committee Charter COUNCIL PLANS AND POLICIES Council Plan 2025 – 2029 Priorities Strategic Objectives A Council that serves its Community • Embed good governance practices into all decision making. Policies, Procedures, Guidelines, Plans, Strategies and Frameworks Other Audit and Risk Committee Charter OVERARCHING GOVERNANCE PRINCIPLES This Council report has been prepared in accordance with, and to give effect to, the overarching governance principles articulated in section 9 of the Local Government Act 2020, to the extent practicable. RELATED COUNCIL DECISIONS Nil. OPTIONS Councillors could request amendments to the Audit and Risk Committee Terms of Reference. SUSTAINABILITY IMPLICATIONS The Terms of Reference support strong governance, transparency and Social accountability in the operation of the Audit and Risk Committee, which in turn supports community confidence in Council’s governance practices. The Terms of Reference provide clarity regarding sitting fees and superannuation arrangements for independent members and the Chair. Any Financial financial implications are limited to the payment of approved sitting fees in accordance with Council’s adopted arrangements. COMMUNITY ENGAGEMENT Community engagement was not required for the development of the Audit and Risk Committee Terms of Reference. However, as the Terms of Reference apply directly to the independent members of the Audit and Risk Committee, the Audit and Risk Committee was provided with background information regarding the recommendation arising from Governance Training to develop the Terms of Reference at their ordinary meeting held on 09 February 2026. The Audit and Risk Committee was also provided with the draft Terms of Reference at its ordinary meeting on 11 May 2026, to enable members to review the document, confirm they were comfortable with its content and processes, and advise whether any additional relevant information should be included. 24 June 2026 36 of 71 AGENDA – ORDINARY MEETING OF COUNCIL The independent members confirmed they were satisfied with the Terms of Reference, including the proposed process in relation to superannuation entitlements. GENDER IMPACT ASSESSMENT Not required for this report. RISK Utilising the Risk Management Framework the following assessment has been made: Strategic Risk Description and Action to Mitigate/Reduce Risk Does Action Residual Risk Level maintain or reduce Residual Risk Level Corporate Governance, Adoption of the Terms of Reference provides a Maintains Residual Risk Compliance and Liability Risk - clear governance framework for the role, Level Residual Risk Level Low responsibilities, conduct and operating requirements of independent members, supporting compliance with legislative obligations and reducing governance and liability risks. People and Talent Management The Terms of Reference provide clarity Maintains Residual Risk Risk - Residual Risk Level Low regarding expectations, responsibilities, Level remuneration and superannuation arrangements for independent members, supporting consistent engagement and reducing the risk of misunderstanding or disputes. Reputational Risk - Residual Risk Adoption of the Terms of Reference supports Maintains Residual Risk Level Low transparency, accountability and consistent Level practice in the operation of the Audit and Risk Committee, thereby reducing the risk of reputational damage to Council. REGIONAL, STATE AND NATIONAL PLANS AND POLICIES Not applicable. CONFLICTS OF INTEREST All officers involved in the preparation of this report have declared that they do not have a conflict of interest in the subject matter of this report. 24 June 2026 37 of 71 AGENDA – ORDINARY MEETING OF COUNCIL 15.5 FAMILY VIOLENCE MANAGEMENT POLICY Prepared by Bernardine Schilling, Chief People and Culture Officer SUMMARY This report presents the reviewed Family Violence Management Policy for Council adoption. The policy sets out Council’s approach to supporting employees impacted by family violence, including leave and flexible work entitlements, workplace safety planning, disclosure response guidance, and privacy/confidentiality expectations. The review includes minor administrative amendments, including the inclusion of an Information Sharing definition and additional references in the Privacy and Confidentiality section. The recommendation supports Council’s commitment to gender equality, safety and respectful workplaces, and ensures Council’s workplace settings align with contemporary expectations regarding family violence supports and referral pathways. The Summary is intended to assist understanding and is not a substitute for reading the full report and attachments. Recommended Motion: That Council: a) Rescinds the Family Violence Management Policy adopted on 24 May 2023; and b) Adopts the Family Violence Management Policy as attached to this report. ATTACHMENTS Attachment: Family Violence Management Policy DISCUSSION The Family Violence Management Policy has been subject to its periodic review in accordance with Council’s review cycle. Council has an obligation to provide a safe workplace and to support employees who experience, or are impacted by, family violence. The reviewed Family Violence Management Policy provides a clear and consistent framework for Council to respond to disclosures, provide support, and implement practical workplace arrangements that prioritise employee safety and wellbeing while maintaining confidentiality. Key elements of the policy include paid family violence leave, flexible working arrangements to support safety and recovery, workplace safety planning in consultation with specialist services, access to support services including the Employee Assistance Program, a trauma-informed approach to receiving disclosures, and clear expectations regarding privacy, confidentiality and information sharing on a need-to-know basis. Noting that the review includes the following additions: a) The inclusion of an “Information Sharing” definition and a related reference in the Privacy and Confidentiality section; and b) The update of section 3.1 to address intersectionality and inclusive language. The policy also outlines how Council will respond if perpetration of family violence is disclosed, including obtaining specialist advice and, where relevant, considering Code of Conduct and disciplinary processes, while ensuring the safety of any victim/survivor is prioritised. RELEVANT LAW In considering this report, Council must act in accordance with applicable workplace relations, occupational health and safety, privacy and equal opportunity obligations, and may adopt and maintain policies and procedures necessary or convenient to support its organisational responsibilities. • Local Government Act 2020 24 June 2026 38 of 71 AGENDA – ORDINARY MEETING OF COUNCIL • Family Violence Protection Act 2008 • Gender Equality Act 2020 • Occupational Health and Safety Act 2004 • Public Interest Disclosure Act 2012 • The Charter of Human Rights and Responsibilities Act 2006 COUNCIL PLANS AND POLICIES This report supports delivery of Council’s organisational commitments to a healthy, inclusive and safe community and workplace, and aligns with Council’s emphasis on good governance, risk management and promotion of safety, respect and equal opportunities for all genders. Council Plan 2025 – 2029 Priorities Strategic Objectives A Healthy and Inclusive Community • Develop and/or maintain strong partnerships to deliver high quality services and sustainable infrastructure to enhance the social health and wellbeing outcomes for all our residents. • Advocate, prioritise, and invest in infrastructure that supports an accessible, inclusive, and socially connected community to improve liveability. • Advocate and support community safety initiatives, that enhance community safety and the liveability of our communities. A Council that serves its Community • Embed good governance practices into all decision making. • Advocate for our community, on matters that are important to the entire municipal district. • Promote initiatives ensuring safety, respect, and equal opportunities for all genders, aiming to end family violence. Policies, Procedures, Guidelines, Plans, Strategies and Frameworks Policy Family Violence Management Policy Employee Code of Conduct Information Privacy Policy Human Resources Policy and Guidelines Manual Procedure Family Violence Leave and Support (HR process) Workplace Safety Planning (as required, with specialist support) Disclosures and Referrals (internal escalation and recordkeeping) Information Management Procedure Guideline Flexible Working Arrangements Guidelines EAP Assistance Program Guideline Privacy and Confidentiality Guidance (need-to-know and secure storage – within policy) OVERARCHING GOVERNANCE PRINCIPLES This Council report has been prepared in accordance with, and to give effect to, the overarching governance principles articulated in section 9 of the Local Government Act 2020, to the extent practicable. 24 June 2026 39 of 71